Variables populate customised data into email notifications sent by 24sessions. They allow you to create personalised notifications with information for both users and guests about the meetings.

Here is how a dynamic variable looks like inside an email notification template:

Hi {{meeting.guest.name}}

Note: the variable is case sensitive hence the double curly braces {{ }}

Dynamic variables contain information about the meeting and its participants. 24sessions provides you with several dynamic variables to choose from. 

General variables

  • company.name - your company name

  • meeting.id - id of the meeting

  • meeting.status - status of the meeting (scheduled, completed, missed or cancelled)

  • meeting.type.name - name of the meeting

  • meeting.type.duration - duration of the meeting

  • general.hostname - the URL of the meeting. Please note, when using a custom domain use the domain instead of this variable

  • wrapup |nl2br - the post-meeting note left by the user to the guest

  • meeting.description - All other information from the invitee questions and/or personal message when scheduling a meeting as a user

Pro tip: use {% if meeting.isCreatedByGuest == true %} Created by Guest! {% else %} Created by User! {% endif %} if you don't want to send out the meeting description if the Guest scheduled the meeting

User variables

We define users as the hosts of a meeting. Below you will find a description for each user specific variables.

  • meeting.user.name - name of the user

  • meeting.user.email - email of the user

  • meeting.user.phone - phone number of the user

  • meeting.user.jobTitle - job title of the user

  • meeting.user.locationName - address location name of the user

  • meeting.user.city - location city of the user

  • meeting.user.state - location state of the user

  • meeting.user.postcode - location postcode of the user

  • meeting.user.country - location country of the user

Guest variables

The guest variables contain information about your guests. Below you will find a description of each guest variable:

  • meeting.guest.name - name of the meeting guest

  • meeting.guest.email - email of the meeting guest

  • meeting.guest.phone - phone number of the guest

  • meeting.guest.accessKey - access code for guest to enter the meeting room

Date variables

We offer one date variable that can be used formatted to match your needs.

  • meeting.date - date of the meeting

Adding a date object will automatically adjust the timezone. The format of the date can be changed by modifying the date object. Some examples:

  • {{ meeting.date | date('D d F') }} will display Fri 01 January

  • {{ meeting.date | date('D d F Y') }} will display Fri 01 January 2021

  • {{ meeting.date | date('Y-m-d H:i T') }} will display 2021-01-01 23:59 CET

  • {{ meeting.date | date('D d F') }} at {{ meeting.date | date('H:i') }} will display Fri 01 January at 23:59

By default, all months and weekdays are displayed in English. Change the language by adding a replace object to the placeholder

  • {{ meeting.date | date('D d F') | replace({'January' : 'januari', 'February': 'februari', 'March': 'maart', 'April': 'april', 'May': 'mei', 'June' : 'juni', 'July': 'juli', 'August': 'augustus', 'September': 'september', 'October': 'oktober', 'November': 'november', 'December': 'december', 'Mon': 'maandag', 'Tue': 'dinsdag', 'Wed': 'woensdag', 'Thu': 'donderdag', 'Fri': 'vrijdag', 'Sat': 'zaterdag', 'Sun': 'zondag'}) }} om {{ meeting.date | date('H:i') }} uur will display vrijdag 01 januari om 23:59 uur

Click here to read more about date and time format.

Rescheduling

When a meeting is rescheduled use the following reason variable:

  • meeting.reschedulingReason - reason why a meeting is rescheduled

Cancelling

When a meeting is cancelled, use the following reason variable:

  • reason - reason why a meeting is cancelled

Important to remember

  • Variables are case sensitive.

  • To include variables in the template always use {{ double curly braces }}.

  • Variables contain no fallback value which means that if a variable does not return anything it will be ignored. 

  • Wrong variables will raise an error when editing the notification template.

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