Introduction
This article describes the appointment workflow and covers:
Creating new appointments
Resigning/terminating appointments
Deleting an appointment
It includes information on automatically suggested Activities for each operation in different jurisdictions and also provides information on the electronic filing of related appointment-related forms.
There are four main ways to create a new appointment:
Adding Appointments from the Business Entity/Company/Non-Affiliate Snapshot - for appointing an entity to a specific Business Entity/Company or Non-Affiliate.
Adding Appointments from the Person Snapshot - for appointing a selected Person to a company from the Person Snapshot
Appointment Wizard - for multiple appointments to one company or one appointment to multiple companies
Bulk Appointment Wizard - for multiple appointments to one company, one appointment to multiple companies, or multiple appointments to multiple companies (includes the generation of relevant forms where applicable)
There are four main ways to resign/terminate appointments:
Resigning Appointees from the Business Entity/Company/Non-Affiliate Snapshot - for resigning one appointee from one company
Resigning Appointees from the Person Snapshot - for resigning a Person from a Business Entity/Company or Non-Affiliate
Resignation Wizard - for multiple resignations from one company or one resignation from multiple companies
Bulk Resignation Wizard - for multiple resignations from one company, one resignation from multiple companies, or multiple resignations from multiple companies (includes the generation of relevant forms where applicable)
Adding Appointments from the Business Entity/Company/Non-Affiliate Snapshot
To create a new appointment from a Business Entity/Company or Non-Affiliate Snapshot, do the following:
On the Business Entity/Company Snapshot, click Actions>New>Appointment in the Appointments panel.
Alternatively, if there is no Appointments panel on the Snapshot, click View More Details, then click Appointments to open the Appointments Screen.
On the Appointments Screen, click New Appointment.
Enter the appointment details. As a minimum requirement, you must select values for the mandatory fields, Official and Title (an Administrator may also specify additional fields as mandatory). Depending on the option chosen in Title, the fields on the Screen may change.
Click the Save button to create the appointment. If applicable, an auto-generated Activity will be created and present suggested documents for you to create based on the jurisdiction of the company, the entity type of the company, and the operation and transaction type. See Appendix A for more details on the specific documents that may be suggested.
If documents have been produced in step 3, GEMS provides the ability to submit the statutory forms electronically to the appropriate filing authority using the Filing Module.
Please note: When completing the Title field in step 2, the Appointment Status of an Appointment Type can be viewed by selecting Appointment Type, Appointment Status in the user preference Favorite Appointment Type on Screen. To set this user preference, click on the user dropdown in the top right corner and then navigate to Details>User Preferences>View Format.
Please note: For the UK jurisdiction, service addresses are also mandatory in step 2.
Adding Appointments from the Person Snapshot
To create a new company appointment from a Person Snapshot, do the following:
On the Person Snapshot, click Actions>New>Appointment in the Appointments panel.
Enter the appointment details. As a minimum requirement, you must select values for the mandatory fields, Appointed To and Title (an Administrator may also specify additional fields as mandatory). Depending on the option chosen in Title, the fields on the Screen may change.
Click the Save button to create the appointment. If applicable, an auto generated Activity will be created and present suggested documents for you to create based on the jurisdiction of the company, the entity type of the company, and the operation and transaction type (creating a new appointment of a specific type). See Appendix A for more details on the specific documents that may be suggested.
If documents have been produced in step 3, GEMS provides the ability to submit the statutory forms electronically to the appropriate filing authority using the Filing Module.
Resigning Appointees from the Business Entity/Company/Non-Affiliate Snapshot
To resign an appointment from a Business Entity/Company or Non-Affiliate Snapshot, do the following:
In the Appointments panel on the Snapshot, click on the ellipsis icon to the right of the relevant appointment record and select Edit to open the appointment record in Edit mode.
If the Appointments panel is not available, click the View More Details open the Navigation Menu, then click Appointments. Click on the Edit icon next to the appointee to be resigned to open the appointment record in Edit mode.
After opening the appointment record in Edit mode, fill in the Date of Resignation field.
Click the Save button to resign the appointment. If applicable, an auto generated Activity will be created and present suggested documents for you to create based on the jurisdiction of the company, the entity type of the company, and the operation and transaction type (creating a new appointment of a specific type). See Appendix A for more details on the specific documents may be suggested.
If documents have been produced in step 3, GEMS provides the ability to submit the statutory forms electronically to the appropriate filing authority using the Filing Module.
Resigning Appointees from the Person Snapshot
To resign an appointee from the Person Snapshot, do the following:
On the Person snapshot, click the Appointment Type (for example, Director) in the appointments panel, then click the Edit button.
If no Appointments panel is present, click View More Details, then click Appointments to open the Appointments Screen.
Click on the Edit icon next to the appointment you want to resign.
Complete the Date of Resignation field and any other desired fields, then click Save.
If applicable, an auto generated Activity will be created and present suggested documents for you to create based on the jurisdiction of the company, the entity type of the company, and the operation and transaction type (creating a new appointment of a specific type). See Appendix A for more details on the specific documents that may be suggested.
If documents were produced in step 3, GEMS provides the ability to submit the statutory forms electronically to the appropriate filing authority using the Filing Module.
Deleting an Appointment
An appointment can be deleted if it was mistakenly added to a Business Entity.
1. In the Appointments panel, click on the ellipsis icon to the right of the relevant appointment record and select Open to open the appointment record.
2. Click Delete
3. Read the message and confirm deletion of the appointment by clicking the checkbox for "Delete Business Entity Appointment details."
4. Click Submit
Appendix A: Auto Generated Activities
The following tables list the statutory and non-statutory documents suggested by Auto Generation Activities for jurisdictions in which this feature is currently available.
United Kingdom
The following table lists all forms suggested by GEMS when an appointment-related transaction is done for a company incorporated in the United Kingdom. The outputs listed are statutory forms and non-statutory documents.
Event/ Task | Output |
Appointment of a Director (Person) to a UK Company | AP01 |
Resignation of a Director (Person) from a UK Company | TM01 |
Appointment of a Company Secretary (Person) to a UK Company | AP03 |
Resignation of a Company Secretary (Person) from a UK Company | TM02 |
Appointment of a Director (Company or Non-Affiliate) to a UK Company | AP02 |
Resignation of a Director (Company or Non-Affiliate) from a UK Company | TM01 |
Appointment of a Company Secretary (Company or Non-Affiliate) to a UK Company | AP04 |
Resignation of a Company Secretary (Company or Non-Affiliate) from a UK Company | TM02 |
Appointment of a Member (Person) to a UK LLP | LLAP01 |
Resignation of a Member (Person) from a UK LLP | LLTM01 |
Appointment of a Designated Member (Person) to a UK LLP | LLAP01 |
Resignation of a Designated Member (Person) from a UK LLP | LLTM01 |
Appointment of a Member (Company or Non-Affiliate) to a UK LLP | LLAP02 |
Resignation of a Member (Company or Non-Affiliate) from a UK LLP | LLTM01 |
Appointment of a Designated Member (Company or Non-Affiliate) to a UK LLP | LLAP02 |
Resignation of a Designated Member (Company or Non-Affiliate) from a UK LLP | LLTM01 |
Ireland
The following table lists all forms and documents suggested by GEMS when an appointment-related transaction is done for a company incorporated in Ireland. The outputs listed are statutory forms and non-statutory documents.
Event/ Task | Output |
Appointment of a Director or Alternate Director to a company incorporated in Ireland | B10
|
Appointment of a Secretary to a company incorporated in Ireland | B10 |
Resignation of a Director or Alternate Director from a company incorporated in Ireland | B10 |
Resignation of a Secretary from a company incorporated in Ireland | B10 |
Australia
The following table lists all forms and documents suggested by GEMS when an appointment-related transaction is done for a company incorporated in Australia. The outputs listed are statutory forms and non-statutory documents.
Event/ Task | Output |
Appointment of a Director or Alternate Director to an Australian company | 484 |
Appointment of a Secretary to an Australian company | 484 |
Resignation of a Director or Alternate Director from an Australian company | 484 |
Resignation of a Secretary from an Australian company | 484 |