Accessing the Held Deposits Report
To generate and view the Held Deposits Report:
Navigate to Reports from the main menu.
Select Held Deposits Report from the list of available reports.
Apply any necessary filters to refine the results, such as:
Account Name (to view deposits held for a specific customer)
Click Generate Report to display the results.
Understanding the Report Data
The Held Deposits Report provides key details about the deposits held against orders, including:
Order Number – The order associated with the deposit.
Customer Name – The customer who made the deposit.
Deposit Amount – The total value of the deposit held.
Deposit Status – The current status of the deposit:
Held – The deposit is currently held and not yet applied or returned.
Applied – The deposit has been applied to an order invoice.
Returned – The deposit has been refunded to the customer.
Date Received – The date the deposit was received.
Related Invoice – If applied, the invoice number associated with the deposit.
This report helps you track outstanding deposits and ensure they are properly managed.
Managing Held Deposits
The Held Deposits Report allows you to take action on outstanding deposits:
Returning a Deposit to a Customer
Locate the deposit in the report.
Navigate to the related Order.
Select the Refund Deposit option and process the return.
Applying a Deposit to an Order Invoice
Identify the relevant order in the report.
Open the order and select Apply Deposit.
Choose the invoice to which the deposit should be applied.
Confirm the application to update the order balance.
What if I refund the Deposit?
If you refund the custom on that order, we will reduce the deposit held, and will remain on this report.
If you issue a full refund, it will remove that order from the report.
Exporting the Report
To keep records or share deposit details, you can export the report:
After generating the report, click the Export button.
Choose a format (CSV, PDF, or Excel).
Save the file for future reference or sharing.
Why would I use this report?
The Held Deposits Report provides a convenient way to manage outstanding deposits, ensuring accurate tracking and efficient handling of customer funds.
Start using this report today to streamline deposit management and maintain financial accuracy in your rental operations!