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News 2025 week 24

News and improvement ProdSys

Updated this week

News

Automatic Calculation of Gross Margin at Product Level

ProdSys has launched a new feature that delivers a significant improvement in financial insight: automatic calculation of gross margin (GM%) at the product level – regardless of whether it is produced to order or picked directly from finished goods inventory.

More Accurate and Flexible GM%, Regardless of Process Flow

The new feature calculates the product's actual profitability in real time by adapting the calculation based on how the product is handled:

  • For production to order: The cost is calculated based on the sum of the associated articles (materials and resources) involved in the production.

  • For withdrawal from finished goods inventory: If the product does not have underlying articles, the registered cost price of the product is used directly.

This provides full flexibility and precision in both project-based and stock-based workflows.

Signature function on documents

The signature function in the document viewer in ProdSys makes it possible to add a handwritten signature directly to a document , as shown in the image. This applies to, for example, images, attachments or documents related to an order.

Benefits

  • Digital confirmation : The document receives a visual signature linked to the user and time.

  • Traceability : Signed documents can be linked to documents and used as proof of approval, completion or control.

  • Paperless and efficient : You don't have to print or scan – everything happens digitally.

  • User-friendly : Quick and easy signing directly in the interface.

This feature is useful for quality assurance, handover, documentation of work, and customer confirmations.

Replace order Articles

Replace Items function is used to replace one item with another in an order. You can choose whether the replacement should apply to only the selected items , or to the entire order . In the example, the item "97761 – Sugar" is selected as a replacement.

When you press "Ok", the old article will automatically be replaced with the new one on all selected (checked) items. This applies to both the article number and associated information such as description, price and unit, depending on the system setup.

Advantages:

  • Time-saving : You don't have to manually update articles one by one.

  • Reduces errors : Less risk of overlooking lines or recording incorrect data.

  • Easy handling of changes : Practical if an item is discontinued, or if there is a need to switch to a different product or variant in an ongoing order.

  • Flexible use : You choose whether you want to update individual lines or the entire order, which provides good control.

The function is particularly useful for large orders, serial production or if you work with standardized sets of articles that often need to be adjusted.

Regional format setup

Regional format determines how dates, times, numbers and currency are displayed in the ProdSys interface, adapted to local standards. For example, dates are displayed as dd.mm.yyyy in Norwegian format and mm/ dd / yyyy in American. Numbers can also use different separators: 1 000,50 in Norwegian and 1,000.50 in English (US). The choice affects how information is interpreted and presented in reports, invoices and time registration. The correct setting improves the user experience and reduces the risk of misunderstandings in financial and time-based data.

New report function for grouping at Article Main group level.

A new feature has been created in reports that allows you to group the report by article category.

New invoice header with order no

has been created which includes order no.

Et bilde som inneholder tekst, skjermbilde, Nettside, programvare

KI-generert innhold kan være feil.

New setting for default vacation days

Standard holiday days have been added for creating new employees.
Found under System/Settings/Time registrations/Holidays

Et bilde som inneholder tekst, skjermbilde, programvare, Dataikon

KI-generert innhold kan være feil.

Hourly supplement hourly report

Overtime has been added to the employee's timesheet.

Bug fixes and improvements

  • Mass invoicing did not transfer invoice to accounting system

  • Invoicing includes items in sales statistics

  • Item type added to inventory

  • Planned dates are updated up and down in the order structure

  • Dialogue in absence can be moved and scaled.

  • Report menu visible for the individual article in the article list

  • New field codes in email setup for our contact person on the order
    ContactPersonEmail
    ContactPersonJobTitle
    ContactPersonMobile

  • Rounding to 2 digits for inventory quantities

  • Error on purchasing account on purchase order draft corrected

  • Product templates without Articles could not be added

  • VAT code could be edited in the order line dialog.

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