NEWS
Order category number format
ProdSys has a new settings page where you decide how order numbers appear on reports sent to customers and suppliers.
Previously, numbers were shown exactly as stored. Now you can build your own format per order category – for example INV-2025-00012345 on invoices and 2026-05-12345 on orders.
Highlights:
Custom format per order category (Invoice, Order, Purchase etc.)
Support for year, month, date and leading zeros
Live preview directly in the page
Find it under System → Settings → Order category number format.
Improved lookup against the Brønnøysund Register
ProdSys now supports lookups against both main units and sub-units in the Brønnøysund Register. Previously, the system only found main units, which meant lookups on business unit numbers returned no result.
Many organisations have separate business unit numbers per location – for example offices in different cities – and these are often used as the Peppol identifier. Both number types are now recognised.
How it works:
ProdSys first searches the main register (organisation number)
If the number is not found there, it automatically searches the sub-register (business unit number)
No change is needed in your workflow
This improvement ensures that company information updates and status checks from public registers work for both headquarters and sub-locations.
Available to all customers from this week's update.
Work with multiple tabs in ProdSys
ProdSys now supports tabs – just like in a web browser. You can have several orders, contacts and articles open at the same time and switch between them with a single click, without losing what you were working on.
Highlights:
Each menu option opens in its own tab
Each open order, article or contact gets its own tab
Switch away and return to the same state
Close all tabs with a single click when you want to tidy up
The feature is enabled by an administrator under System → Settings → General, and applies to the entire company.
New option when copying an order: Copy order articles
When you copy an order in ProdSys, you can now choose whether the order articles should be included or not.
Previously, order articles were always copied along with the rest of the order. Now you decide – useful when you want to reuse only the framework around the order, such as customer, delivery terms and notes, but start with empty lines.
How it works:
Open an order and select Order copy
Choose the order type you want to copy to
Tick or untick Copy order article as needed
Click Copy
Quick access to saved layouts
Saved layouts are now available directly from the menu in the top right of each screen. No more clicking through several steps – one click on Layout, and you see every layout saved for that screen.
Highlights:
Switch between your own and shared layouts with a single click
All layouts available for the screen are listed together in the menu
Pick the layout that fits the task – for example "Order reserve", "Grouped by customer" or "My layout"
You can still access Column selector, Export and Reset screen from the same menu
Default SMS template
You can now set up a default SMS template in ProdSys. The text is used as the starting point everywhere you can send an SMS, so messages stay consistent and quicker to send.
Highlights:
One default template applied across the system
The text can be edited by the user before each send
Set up once under System → Settings → SMS template
See which orders are behind your stock figures
In the Inventory list you can now click from a number to the orders that make it up. Click a cell under Stock, Reserved or Ordered, and the Order movement grid below shows which orders affect that specific number.
Highlights:
Click Stock → see which receipts and issues have built up the current stock balance
Click Reserved → see which orders have reserved the article
Click Ordered → see which purchase orders have the article on order
No more searching through several screens to understand why a stock figure looks the way it does.
Bug fixes and improvements
Order note is included with copy of order
Added to order line search "Supplier Article No" And "Note Article"
In ProdSys to ProdSys API er added "Customer reference" and "Delivery date"
Missing access to time registration note fixed
Update Contact status from BrReg failed. This is fixed