How to Receive Goods on a Purchase Order in ProdSys
Receiving goods against a purchase order is a crucial step in inventory management, ensuring that your stock levels are updated accurately. This guide explains how to receive goods for an existing purchase order in ProdSys.
Step-by-Step Guide to Receive Goods
Step 1: Open the Existing Purchase Order
Log In to ProdSys: Start by logging into your ProdSys account.
Go to "Order": Select "Order" from the side menu to access the order management section.
Open the Order List: Click on "Order List" to view all existing purchase orders.
https://app.prodsys.com/#/ordersSelect the Purchase Order: Find and click on the purchase order for which you have received goods.
Step 2: Open the Goods Receiving Section
Click "Goods Receiving": Once inside the selected purchase order, click on the "Goods Receiving" button in the bottom of the screen. This action opens a list of all articles included in the purchase order.
Step 3: Edit the Receipt Goods
Review the List of Articles: Review the list of articles that were ordered from the supplier.
Change qty: Edit the qty you received from the supplier.
Note: The pre filled received qty are calculated based on previous receivings.
The checkboxes in the image are used to select which items should be registered during goods receiving. When you tick a box, you confirm that this specific item line should be included in the goods receiving you are creating.Typical functionalities include:
Selecting item lines for receiving:
You can choose to include or exclude individual item lines by ticking or unticking the boxes.Quick selection of multiple lines:
A simple way to select all or only specific items that should be received at this time.Confirming quantities:
By ticking the checkbox, you confirm that the entered quantity is correct and that you want to register this quantity into stock.When you click "Create" after selecting the items to receive, the stock levels in the system will be updated with the quantities you have specified for the selected lines.
Step 5: Complete the Receiving Process
Review the Receipt Details: Go through all the receipt details to ensure accuracy.
Tips for Effective Goods Receiving
Inspect Goods Upon Arrival: Always check the condition of goods when they arrive to note any damages or discrepancies.
Record Promptly: Ensure that the receipt is recorded in ProdSys as soon as the goods arrive to maintain accurate inventory levels.
Handle Discrepancies: Manage any discrepancies, such as missing items or damaged goods, by adjusting the quantities received and making notes in the system.
Summary
Receiving goods on a purchase order in ProdSys is a straightforward process that ensures your inventory remains accurate and up to date. By following the steps above, you can efficiently manage the receipt of goods and keep track of any discrepancies.