How to Create a Budget in ProdSys

In ProdSys, you can easily create and manage budgets by department, allowing you to keep control of costs and revenues across the organization. This article will guide you through the steps to create a budget for a specific department and how to adjust for periodic fluctuations to ensure accurate planning and financial management.

Step-by-Step Guide to Creating a Departmental Budget

Step 1: Log In to ProdSys

Step 2: Navigate to the Budget Module

Go to the side menu and select Economy
Choose "Budget" from the submenu.
https://app.prodsys.com/#/economy/budget

Step 3: Create a New Budget

Select Department in upper left corner
Select Period for the budget start and end date
Select turnover pr period. This will generate and budget per day seven days a week
Day
Week
Month
Year

Step 4: Update the budget

Select Update Budget

Adjusting for Periodic Fluctuations

Step 6: Adjust the Budget for Periodic Fluctuations

To ensure that the budget reflects realistic business conditions, it's important to adjust for periodic fluctuations:

Identify Periodic Fluctuations: Analyze historical data to identify trends and fluctuations in revenues and costs over different periods. For example, certain months may have higher sales due to seasonal variations.
Adjust the Budget by Month or Quarter: ProdSys allows you to adjust budget figures by month or quarter. To do this:

Select the relevant period in the budget overview.

Adjust the values for the selected period based on expected fluctuations. For instance, increase the budget for sales revenue in months with high activity and decrease it during slower periods.

Add Comments: To provide context for the adjustments, add comments explaining why the changes were made (e.g., "Expected increased sales due to holiday promotions in December").

Step 7: Save and Analyze the Budget

Once all adjustments are made, click "Update Budget" to ensure all changes are recorded.
Go to the budget overview to analyze the updated budget figures. Use the available reports and charts in ProdSys to visualize the budget and identify trends.

Benefits of Creating a Departmental Budget in ProdSys

Better Cost Control: Budgeting by department provides a detailed overview of costs and revenues, helping management monitor financial performance at a more granular level.
Increased Flexibility: Adjusting the budget for periodic fluctuations ensures that the budget is realistic and reflects actual market conditions.
Improved Decision-Making: It provides a data-driven approach to financial planning, contributing to better decision-making within the organization.

Conclusion

By following this step-by-step guide, you can easily create a departmental budget in ProdSys and adjust for periodic fluctuations. This helps ensure accurate financial management and planning, keeping your business on track to achieve its financial goals.