The Revenue Overview in ProdSys is a powerful tool designed to give you a comprehensive view of your business’s revenue across different departments and time periods. This step-by-step guide will help you understand how to navigate and utilize the Revenue Overview to analyze and optimize your financial performance.
Step-by-Step Guide to Using the Revenue Overview in ProdSys
Step 1: Access the Revenue Overview
Log in to ProdSys: Start by logging into your ProdSys account with your credentials.
Navigate to the Revenue Overview: From the menu, select “Economy” and choose “Revenue Overview” from the submenu.
https://app.prodsys.com/#/economy/turnover
Step 2: Apply Filters to Customize the Revenue Overview
ProdSys provides several filters to customize the display of revenue data according to your needs:
Select Number Format for Display:
Choose how you want the numbers to be displayed in the table and graph. Options include:
Thousands (1,000s)
Hundreds (100s)
Tens (10s)
This filter helps you to see the data in a scale that makes it easier to interpret and analyze.
Select Departments:
Use the department filter to choose which departments you want to include in the Revenue Overview.
Click on the “Departments” dropdown menu and select one or multiple departments to focus on specific areas of your business.
Select Time Period:
Choose the time period for which you want to view the revenue data.
Options include daily, weekly, monthly, or yearly views. Use the “Period” dropdown menu to set the desired start and end dates.
Select Resolution for Table and Graph:
ProdSys allows you to adjust the resolution of the table and graph for a more detailed or broader overview:
Day: Shows revenue data by day.
Week: Displays revenue data by week.
Month: Provides a monthly view of the revenue.
Year: Shows revenue data on an annual basis.
Select the resolution that best suits your analysis needs by using the “Resolution” dropdown menu.
Step 3: Drill Down into Revenue Data
One of the key features of the Revenue Overview in ProdSys is the ability to drill down into specific data points:
Click on Any Revenue Figure:
In the Revenue Overview, click on any revenue figure in the table or graph. This action will display all the order types that make up that specific revenue figure.
View Detailed Orders in the Right Panel:
A table will appear on the right side of the screen, listing all the orders included in the selected revenue figure.
This detailed view helps you understand which specific orders contribute to the total revenue, allowing for deeper analysis.
Step 4: Save and Export Revenue Data
After applying filters and viewing specific data, you may want to save or export the data for reporting purposes.
Use the Action menu "Three dots" in the tabel to download the data in your preferred format (e.g., Excel, PDF) for further analysis or sharing with stakeholders.
Tips for Optimizing the Revenue Overview in ProdSys
Use Multiple Filters: Combine department, time period, and resolution filters to narrow down your focus and gain specific insights.
Analyze Trends Over Time: By selecting different resolutions (daily, weekly, monthly, yearly), you can analyze trends and fluctuations in revenue, helping you make data-driven decisions.
Leverage Drill-Down Feature: Regularly use the drill-down feature to understand the composition of your revenue figures, which can help identify which products or services are driving sales.
Explanation of each field in the turnover table:
Field | Description |
Date | Represents the specific day, month, or year being viewed in the turnover table. It shows the time frame for which the turnover data is displayed. |
Week | Indicates the calendar week number associated with the turnover data. This is useful for analyzing trends or patterns on a weekly basis. |
Sale | Displays the total sales amount for the specified period. This includes all confirmed orders or sales transactions that have been made within the time frame. |
Invoiced | Represents the total amount that has been invoiced to customers during the selected period. This is the revenue that has been formally billed and is expected to be paid by customers. |
Reserve | The amount of non-delivered orders with a delivery date in this period minus what's invoiced on the orders. |
Budget | Shows the budgeted or planned revenue for the specified period. This is the target amount that the business aims to achieve during that time frame. |
Diff Plan | Short for "Difference Plan," this field indicates the variance between the actual sales or invoiced amount and the budgeted amount. It helps identify whether the business is overperforming or underperforming against its revenue goals. |
Production | Reflects the total production output during the specified period. This can include goods produced, services rendered, or any other production-related activities contributing to turnover. |
Hit Rate | Also known as "Conversion Rate," this field represents the percentage of potential sales or leads that have successfully converted into actual sales. It is calculated as (Sales / Total Leads) * 100 and is a key metric to measure sales efficiency and effectiveness. |
These fields collectively provide a comprehensive view of the business's financial performance, allowing for analysis of sales trends, budget adherence, production levels, and overall profitability.
Note: All amounts are without VAT
Conclusion
The Revenue Overview in ProdSys provides a comprehensive and flexible way to monitor and analyze your business's financial performance. By utilizing filters and drill-down features, you can customize your view, gain insights into different revenue streams, and make informed decisions to drive growth and profitability. Start using the Revenue Overview today to optimize your financial management and strategic planning.