Introduction
The Color Codes page in ProdSys is a useful tool for managing different color codes associated with materials and articles in your system. Properly managing these codes ensures that all products and materials are associated with their correct colors, aiding in the manufacturing, inventory, and tracking processes. This article explains how to use the Color Codes page effectively and how to configure and maintain your color codes.
Purpose of the Color Codes Page
The primary purpose of the Color Codes page is to manage color information for materials and articles. This is crucial in industries where specific colors are required for product consistency and customer specifications. Each color can be tied to materials and article specifications, ensuring that the correct color is applied throughout the production process.
Accessing the Color Codes Page
To access and manage color codes in ProdSys:
Login: Begin by logging into your ProdSys account with your credentials.
Navigate to Color Codes: From the main menu, go to System > Settings > Color Codes. Here, you will find a list of all color codes currently configured in the system.
Link to color codes settings
Key Features of the Color Codes Page
Code: This column displays the code assigned to a specific color. For example, "RAL5002" could represent a specific shade of blue, or "NCS0502Y" for a shade of white.
Name: The name of the color is shown here, such as "Blue" for blue or "Off White" for off-white. This name is often used in production orders and material lists to describe the appearance of the material or product.
Type: The material type or finish associated with the color, for example,
"Painted" for Painted finish or "Lacquer" for lacquered finish.Default: You can assign a default color by checking the "Default" box. The default color will automatically apply to all new entries unless specified otherwise.
How to Add a New Color Code
To add a new color code:
Click the "+" Button: In the upper-left corner of the screen, click the "+" button to create a new color code.
Enter the Color Details: Fill in the color code, name, and type.
Code: Enter the industry-standard color code (e.g., "RAL5002" or "NCS0502Y").
Name: Provide a descriptive name for the color.
Type: Select or input the material type (e.g., wood, lacquer, paint).
Set as Default (Optional): If this color should be the default, check the "Default" box.
Save the Color: After filling in all the necessary information, click Save to store the new color code.
Editing or Deleting a Color Code
To edit or delete an existing color code:
Edit: Click the three dots next to the color code you want to modify and select Edit. You can update the code, name, or type.
Delete: If a color is no longer in use, select Delete from the action menu. Be cautious when deleting colors as they may be linked to existing articles or materials.
Connecting Color Codes to Materials and Articles
Color codes in ProdSys can be linked to both materials and articles, ensuring consistency in production and inventory management. When linked, these color codes help track which specific colors are used for which materials and articles throughout the production process.
To connect color codes to materials or articles:
Open the Material or Article: Navigate to the relevant material or article page in ProdSys.
Select the Color Code: From the dropdown list, select the appropriate color code to link it to the material or article.
Save the Changes: After selecting the color code, click Save to ensure the color code is updated in the system.
Best Practices for Managing Color Codes
Standardize Color Codes: Use industry-standard codes such as RAL or NCS to ensure consistency and avoid confusion in the production process.
Update Regularly: Keep your color codes up to date, especially when introducing new materials or products into your system.
Set Default Colors: Assign default colors for specific materials or articles to streamline the setup process for new entries.
Conclusion
The Color Codes feature in ProdSys is a critical tool for managing and organizing color specifications for materials and articles. By ensuring that your color codes are properly configured, you can maintain consistency in production, avoid errors, and improve tracking throughout the supply chain. Regularly reviewing and updating these codes will help keep your system organized and efficient.