Introduction
In ProdSys, financial accounts are linked to every article to ensure correct financial tracking and reporting for sales and purchases. A cascade update is a powerful tool that allows users to mass-update the default financial accounts assigned to multiple articles simultaneously. This ensures that all articles are up-to-date with the correct account settings, improving efficiency in financial reporting and reducing the likelihood of errors. In this article, we will explain how to use the cascade update feature for financial accounts in ProdSys.
Purpose of Cascade Updates
The purpose of the cascade update is to allow users to apply changes to the financial account assignments for a large number of articles at once. This saves time, especially when updating account details across multiple articles, and ensures that all linked accounts reflect the most current and accurate information.
Accessing the Financial Accounts for Articles
Login to ProdSys: Begin by logging into your ProdSys account using your credentials.
Navigate to Article Sales Accounts: From the main menu, go to Settings > Article Sales Accounts. This page will display a list of all articles, their respective financial accounts, and the account types (e.g., Domestic Sale, Export Sale, or Purchase).
Key Features of the Article Sales Accounts Page
Article Type: Indicates the type of article (e.g., Product, Equipment).
Article Number: The unique number assigned to the article.
Category: Defines the category the article belongs to.
Group: Specifies the article group for better categorization.
Sales Account Type: Identifies the type of financial transaction associated with the article, such as Domestic Sale or Purchase.
Sales Account: Displays the specific financial account assigned to the article for tracking sales or purchases (e.g., 3000 for Domestic Sales).
How to Use Cascade Update for Financial Accounts
Mass Update Option: At the top right of the Article Sales Accounts page, you will find the Mass Update option. This feature allows you to update multiple articles simultaneously.
Selecting Articles for Update: You can select individual articles, or filter by Category, Group, Sales Account Type, or any other column to narrow down the articles you want to update. You can also select all articles in the list for a bulk update.
Choosing the Financial Account: After selecting the articles, you will be prompted to choose which financial account (or accounts) you want to assign to the selected articles. This may include default accounts for Domestic Sales, Export Sales, or Purchases.
Applying the Update: Once you have chosen the financial account, confirm the update by clicking Save. The system will apply the new financial account settings to all selected articles, updating them in the background.
Verification: After the update, review the Article Sales Accounts page to ensure that the financial accounts have been correctly applied to each article.
Best Practices for Using Cascade Updates
Filter Before Updating: Use the filtering options to target specific article groups or categories that require account updates. This reduces the risk of unintentionally updating articles that should remain unchanged.
Review Before Applying: Always review the list of selected articles and ensure that the correct financial accounts are chosen before applying the update.
Use for Large-Scale Changes: Cascade updates are especially useful when a new financial account needs to be applied to multiple articles across different categories, or when updating account numbers due to changes in your company's financial structure.
Conclusion
The cascade update feature in ProdSys offers a streamlined way to manage and update financial accounts for articles. By using this feature, businesses can efficiently manage their financial data, ensuring consistency and accuracy across all transactions. Whether updating a few articles or performing a system-wide update, the cascade feature saves time and reduces manual errors, contributing to better financial management.