Introduction
Two-factor authentication (2FA) is a crucial security feature that adds an extra layer of protection to your ProdSys account by requiring not only a password but also a secondary form of verification. This could be a code sent via SMS, email, or an authenticator app. Enforcing 2FA across your organization helps ensure that only authorized users can access the system, minimizing the risk of unauthorized access and data breaches.
This article explains how to enable and enforce two-factor authentication in ProdSys, along with what users can expect once 2FA is activated.
Purpose of Two-Factor Authentication
The primary goal of 2FA is to enhance security by adding a second step to the login process. Even if a password is compromised, the additional verification step (usually a one-time code) ensures that only the rightful account owner can gain access to their ProdSys account. Enforcing 2FA ensures that all users within the organization are required to set it up for their accounts.
How to Enforce Two-Factor Authentication
Step 1: Access System Settings
Login: Start by logging into your ProdSys account with your admin credentials.
Navigate to Security Settings: From the main menu, click on
System > Settings > Two-Factor Authentication (2FA)
Here, you will find the option to enable forced two-factor authentication (2FA).
Link to System setting
Step 2: Activate Two-Factor Authentication for All Users
In the security settings, locate the option to enforce Two-Factor Authentication.
Toggle the option to On to activate 2FA across the system.
Once 2FA is activated, every user who has not already enabled two-factor authentication will automatically receive an email prompting them to set it up.
What Happens After Activation
Once you enforce 2FA, all users who have not yet set up two-factor authentication will be required to do so before they can continue accessing their accounts. Upon logging in, they will receive a notification or an email containing instructions on how to enable 2FA.
The email will guide them through the setup process with Google Authenticator.
Until users complete the 2FA setup, they will be unable to access certain system functionalities, ensuring that the security feature is applied universally.
Best Practices for 2FA Enforcement
Communicate with Your Team: Before enforcing 2FA, send out a company-wide communication explaining the upcoming changes and why 2FA is being enforced. This will ensure a smooth transition and reduce confusion.
Monitor Compliance: After enforcing 2FA, monitor user compliance to ensure that all users have successfully enabled the feature. You may need to follow up with users who experience technical difficulties or delays in setting up 2FA.
Conclusion
Enforcing two-factor authentication in ProdSys is a key security measure to protect your organization from unauthorized access. By enabling 2FA, you ensure that all users add an additional layer of security to their login process, reducing the likelihood of breaches even if their passwords are compromised. Once activated, users will receive an email prompt to set up 2FA, helping them complete the setup process quickly and securely. Make sure to regularly review your security settings and remind users to maintain up-to-date security practices.