Time approval in ProdSys allows managers or supervisors to review, approve, or reject the time entries submitted by employees. This feature ensures accurate time tracking and helps in streamlining payroll, project management, and operational planning.
How to Approve Time Entries
Access Time Approval
Navigate to Time Management > Time Approval from the main menu.
You will see a list of time entries for the selected period, with details such as employee name, date, time type (e.g., normal time, overtime), and related orders.
Filtering Time Entries
Use the filter options on the left-hand side to narrow down the time entries by date range, employee, project, or order. You can also select specific time types, such as overtime or sick leave, for easier management.
Review Time Entries
Each time entry will show important details such as the employee’s name, time type, hours worked, and any associated orders or projects.
Time entries that are pending approval are indicated by checkboxes next to them.
Click on any time entry to view additional information, such as specific notes added by the employee.
Approve or Reject Time Entries
To approve or reject time entries, select the checkbox next to the entries you wish to review.
Use the action buttons at the bottom of the screen:
Approve: Approve the selected time entries, marking them as ready for payroll or further processing.
Disapprove/Reject: Reject time entries if there are discrepancies or if corrections are required.
Edit: Modify the time entry if needed. This might include adjusting hours or updating notes.
View: Click to view detailed information about a specific time entry without making changes.
Bulk Actions
You can also approve or reject multiple time entries at once by selecting multiple checkboxes and using the Approve or Reject buttons for bulk actions.
Key Features
Time Filter: Easily filter and view time entries by day, week, or custom date range.
Project and Order Association: See which projects or orders the time entries are associated with for better tracking and project cost management.
Detailed View: Access detailed information for each time entry, including time stamps, work type, and any additional notes.
Multiple Approval Actions: Approve or reject time entries individually or in bulk for efficient management.
Conclusion
The Time Approval feature in ProdSys ensures that all employee time entries are reviewed, verified, and processed correctly. With clear filtering options and detailed time records, managers can ensure the accuracy of work hours before approving for payroll or project cost calculations, enhancing both operational efficiency and financial control.