You can set up and maintain multiple time tracking policies through Shapes. This way, you can choose if some employees need to track time and if others do not.
To set up a policy, navigate to the Time Management app. Click on the 3 dots on the top right corner the screen -> App Settings -> Time Tracking. Here, you can create multiple time tracking policies with different rules within them.
Once switched on, you will see a summary of each month - how many days recorded, total hours worked, and if attendance has been submitted.
Attendance configuration
Shapes' default attendance allows ultimate flexibility for your employee - having said that, you can always customize this to your liking.
You can choose to implement the following:
Allow multiple clock-ins per day
Enables employees to clock in and out multiple times during the same workday.Allow summary submission even if dates are missing
When disabled, employees will not be able to submit their summary if not all required days have been populated.Allow Quick Fixes for employee work hours
When disabled, employees cannot use the Quick Fix option to adjust their recorded hours.Allow employees to report future hours
When disabled, employees cannot manually log work hours for future dates.Set required hours per day
Define the number of hours employees are expected to log per working day.
Set default Quick Fix working hours directly in the Time tracking Policy.
The default working hours are 9:00–17:00.
When using Quick Fix, employees automatically receive the policy's default hours as a recommendation.
Flexible Policies: Each individual policy can have its own customized default hours.
How to configure Quick Fix default hours
Open the Time Management app.
Navigate to App Settings.
Select Time Tracking.
Select the relevant policy.
Set the default Quick Fix working hours.
Working days and hours worked per day
Not only can you choose which days the employee will be working, you can decide how many hours they are expected to work each day. This will allow you to determine if they have been working over or under the expected hours per day/month.
Time Summary Submission
Summary submissions settings can be found in the policy level configuration. You can define the settings for each time tracking policy.
You can choose from the following configurations:
Require employees to submit a time summary (enabled by default)
Require managers to approve employees' monthly submission
Choose to notify all admins/super admins when employees submit the time management summary, in addition to the direct manager
Remind employees automatically to submit their summary at the end of the period
Reminders are sent on the day the period ends and 2 days after if the employee has still not submitted their summary yet
Flexible Submission Reminder Timings
Admins can customize when submission reminders are sent to your team. Instead of defaulting to the last day of the payroll period, you can choose a schedule that best fits your organization's workflow.
Reminders can be scheduled anywhere from 0 to 7 days before or after the payroll period end date.
Each policy supports a single reminder rule to keep notifications clear and consistent.
How to configure reminders
Navigate to the Time Management app.
Open App Settings.
Select Time Tracking.
Click on the relevant policy you wish to edit.
Under the Require summary submission section, open Reminders.
Set your preferred timing and save your changes.
Disable summary submission
Admins and Super Admins can disable the 'Require summary submission' setting in the policy configuration:
When disabled:
Employees are not required to submit their summary
The Submit button is disabled
Employees can still access and view their summary
No submission task is assigned
No reminder notifications are sent
How to configure
Navigate to the Time Management app.
Open App Settings.
Select Time Tracking.
Choose the relevant policy.
Toggle off the summary submission requirement.
This setting is applied per policy, giving you the flexibility to maintain submission requirements for specific teams while making it optional for others.