The Employee Change Report helps People Ops, Finance, and Payroll administrators track employee changes that impact compensation and taxation. You can use it to review changes before running payroll and to maintain an audit trail of employment updates.
What the report includes
The Employee Change Report tracks changes to the following fields:
Compensation fields: Changes related to salary or other compensation data.
Role fields: Updates such as job title, team, office, or reporting manager.
Employment dates: Start date and termination date changes.
Each change is logged as a separate line item, even if multiple fields were updated for the same employee.
How to access the Employee Change Report
Go to Dashboard
Select Add Widget
Choose Report
Select Employee Change Report
Understanding the report columns
Based on the report view:
Employee Full Name / Employee Email
Identifies the employee whose details were updated.Field Changed
Shows which field was modified, for example Job, Team, Office, or Reports To.Old Value
The value before the change was made.New Value
The updated value after the change. This is useful for quickly identifying what has changed.Effective Date
The date the change is intended to take effect. This is especially important for payroll and compliance reviews.Changed At
The date the change was recorded in the system.Changed By
Who made the change in the employee's profile.
Using filters
You can use filters at the top of the report to narrow down the data and focus on relevant changes. For example, you can filter by:
Job
Team
Office
Change date ranges such as the last 7 days, 14 days, 30 days, or a custom date range
This allows you to quickly identify recent that may impact payroll or reporting.
Common use cases
Reviewing upcoming role or compensation changes before payroll is issued
Auditing historical employee changes for compliance purposes
Identifying when and how employee details were updated
For any questions, feel free to reach out to support@shapes.co