Vibe Views let you build fully custom data visualizations of your people data, just by describing what you want in plain English. No spreadsheets, no manual report building, no technical skills required.
What is a Vibe View?
A Vibe View is an AI-generated data view inside the People Directory. You type a description of what you want to see, and Shapes instantly builds it for you, live, using your real employee data. This data is live and will always be updated.
Whether you want a headcount breakdown by department, a performance-by-tenure chart, or a custom approval status dashboard, Vibe Views can build it in seconds.
Who can use Vibe Views?
What you can do with Vibe Views depends on your permission level:
Super Admins can create and share Vibe Views.
Admins can create and share Vibe Views. Sharing is on by default, and a Super Admin can remove it for an admin role in Account Settings → Permissions.
Managers can create Vibe Views, but can't share them.
Employees can't create Vibe Views.
Everyone, at every permission level, can see Vibe Views that others have shared with them.
How to create a Vibe View
Go to People Directory
Click "+" New View
Select the "Vibe View" option
Type a description of what you want to see — for example:
"Build me an analysis to track termination trends overtime"
"Show all employees hired in the last 6 months grouped by team"
Click Generate — your view will appear in a couple of minutes.
How to refine a Vibe View
Not quite right? No problem — just describe what you'd like to change
Click on the 3 dots next to the title of the view
Click edit view
"Add a column for job title"
"Filter to active employees only"
"Change the chart to a bar chart"
"Sort by hire date, newest first"
Shapes will update the view based on your instruction. You can refine as many times as you like.
How to share a Vibe View
Hover over the Vibe View's tab name. Three dots appear next to it — click them.
Select Add Viewers.
In the Share view window, choose who should get access:
Specific people or groups — use the filters to pick the people or groups you want to share with.
All employees — everyone in your organization gets view access.
Click Share view.
Viewers only see data they already have access to, so sharing a view never exposes information beyond someone's permissions. Access updates automatically as people's permissions change.
To stop sharing, open Add Viewers again and click Stop share.
Exporting data from Vibe views
All data shown and generated in the vibe view can be exported either to CSV or PDF
Version history
Every time you refine a view, Shapes saves the previous version. You can switch back to an earlier version at any time using the version history panel — so you never lose a view you liked.
What can I build with Vibe Views?
Vibe Views work with any people data you have in Shapes, including:
Headcount & demographics — breakdowns by team, location, tenure, job title
Time-off analytics — approval status, usage by policy, carry-over balances
Performance data — rating distributions, review completion rates
Compensation — salary ranges by department or level
Survey data — responses to a survey, who was asked and who answered, and a per-question breakdown of the results
Custom fields — any field you've configured in Shapes
A view built on survey data follows the same confidentiality rules as the Surveys app: an anonymous survey never reveals who gave which answer, a view says so and explains why when too few people have responded for results to be released rather than showing an empty chart, and a draft survey returns no data at all.
Tips for better results
Be specific — instead of "show me employees", try "show me a table of active employees in the Engineering team with their manager and start date"
Mention the format — tell Shapes if you want a table, bar chart, donut chart, or summary card
Use refine to fix issues — if something looks off, describe what's wrong and Shapes will fix it. Example: "The status column is showing incorrectly — it should show Approved / Pending, not a list"
Filter early — mention any filters upfront (e.g., active only, specific department) to get cleaner results
Frequently Asked Questions
Q: Is this using my real data?
Yes, Vibe Views pull live data from your Shapes account. What you see is always up to date.
Q: Can I share a Vibe View with others?
Yes, if you're a Super Admin or an Admin (unless sharing has been removed for your admin role in Permissions settings). Managers can create Vibe Views but can't share them. See How to share a Vibe View above.
Q: What if the view doesn't look right?
Use the Refine option and describe what's wrong. The AI will correct it. If the issue persists, contact support@shapes.co with a description of what you're trying to build.
Q: Can I export a Vibe View?
Yes, you can export the data to CSV, or PDF from the view.