This is where organizations control how SubBase operates, from who has access to what, to how orders and invoices follow internal rules and approvals.

Company Settings plays a central role in SubBase by defining the rules, structure, and governance that keep projects, users, and financial workflows consistent across the platform.

Company Settings is the administrative backbone of SubBase. This is where companies align the platform to their internal structure, approval requirements, and accounting standards. Users typically land here when setting up a new account, onboarding team members, or adjusting how orders, invoices, and budgets flow through the system.

Rather than focusing on day-to-day procurement, this area controls the guardrails that everything else in SubBase follows. Changes made here affect how users interact with projects, how data is required or locked, and how information syncs downstream to accounting systems.

When you open Company Settings, you can see a set of clearly defined sub-sections that each control a different part of how SubBase behaves across your organization. Each section focuses on structure rather than execution.

You can review and manage users, define how access is granted, configure budgeting logic, and control how orders and invoices move through approval and accounting workflows.

This section shows everyone who has access to your company account in SubBase. When you open it, you can quickly see which users are active or inactive, what role each person has, and how they are grouped across projects.

From here, Admins can invite new users, deactivate or replace users who have left the company, reactivate returning users, and manage access over time without removing historical activity tied to past projects, orders, or invoices.

Groups are used to organize users and projects together. When you open this area, you can see how projects are clustered by region, office, or business unit, and which users belong to each group. This directly influences what projects users can see across SubBase.

The Permissions section gives Admins a clear, role-based view of what different user types can access across SubBase. When you open this area, you can see toggles and indicators for major functional areas such as Orders, Invoices, Commitments, and other core workflows.

These controls help ensure each role has the appropriate level of access based on responsibility, while preventing unintended changes to sensitive actions or financial processes.

The Addresses section displays your company’s saved locations, such as headquarters, yards, or billing addresses. These addresses are used throughout SubBase for deliveries, documentation, and vendor communication.

This section controls how cost tracking is structured across your company. When you open it, you can see high-level settings that determine how detailed your cost data is and how it is applied across projects.

These controls influence whether cost-related information is shared broadly or scoped more narrowly, and they shape how financial data flows through orders, materials, and invoices for reporting and accounting alignment.

Order Settings controls how order forms behave across the platform. When viewing this section, you can see options related to required fields, line-item visibility, order locking behavior, and email preferences. These settings ensure orders are created consistently and follow company rules before being sent to vendors.

The Invoices section focuses on approval structure rather than individual invoices. Here you can see how project roles are assigned for invoice responsibility and how invoice statuses flow from review through posting. This ensures invoices move through the right people before syncing to accounting.

This section groups additional company-wide controls. You may see options related to public material requests, approval steps, tax handling, vendor pricing protection, order number generation, company branding, terms and conditions and more. These settings fine-tune how SubBase interacts with both internal teams and vendors.