In an increasingly digital world, data security plays a central role, especially when it comes to sensitive information such as logbooks. Vimcar places great importance on ensuring that your data is always protected and secure. This article explains how Vimcar ensures the security of your data and what measures are taken to meet the highest data protection standards. Right from the start: The Vimcar logbook meets all the requirements of the German tax authorities.
Data Security as a Top Priority
Vimcar understands that data security is essential for technological solutions. Therefore, we use state-of-the-art technologies and proven security procedures to protect your data from unauthorized access, loss, or misuse. With our TÜV-certified data protection certificate, we guarantee 100% data security.
Perfect Data Management
The Vimcar logbook plug records every trip you take. Storage and transmission to the Vimcar data center in Frankfurt, Germany, is done automatically. With us, you rely on seamless data recording.
Tamper-proof: Time, date, and distance traveled: The basic data of each trip cannot be edited, and entries cannot be deleted. It is not possible to modify the logbook entries stored in the user account. Editing is done at the comment level, not the entry level, by the logbook software.
Security Aspects
Secure Storage: Storage for ten years is generally sufficient to meet the requirements for tax retention obligations. All logbook entries are kept at the secured Vimcar data center in Frankfurt.
SSL Encryption: Vimcar is subject to German data protection laws and voluntarily undergoes permanent audits by an external data protection officer. Sensitive user data is exclusively transported via SSL encryption and managed and secured in data centers in Frankfurt according to the latest technological standards.
Legal Compliance
Change History: Trip category, purpose of the trip, business partner visited: We continuously monitor the development of tax regulations applicable to electronic logbooks and adapt our logbooks accordingly.
Timely Logging: Trips can be edited for 7 days. After that, logbook entries are write-protected, and unedited entries are recorded as private trips. This meets the requirements for timely logbook keeping, such as those outlined by OFD Rheinland and Münster, short info LSt-Außendienst No. 02/2013 from 18.02.2013.
Privacy: Addresses are hidden for private trips as they are not needed for legally compliant documentation.
a. Data Security and Integrity
Data Protection: Strict security measures protect your data from loss or unauthorized access.
Immutability: Key trip data such as start time, end time, and distance are immutable and are recorded in a way that is audit-proof.
b. Logging and Archiving
Complete Logging: All changes are automatically recorded in the audit log and can be traced at any time.
Data Archiving: Logbook data is archived according to legal requirements and is accessible at any time.
GDPR Compliance
Vimcar also meets the requirements of the General Data Protection Regulation (GDPR). It ensures that only the necessary data is collected, processed, and stored. User rights, including the right to information, correction, and deletion, are fully upheld.
Benefits of Secure Data Management with Vimcar
Using Vimcar for your digital logbook offers not only convenience and efficiency but also the highest level of data security. Through the combination of advanced technologies and strict security measures, you can rely on your trip data being protected at all times.
Trust and Reliability: The security of your data is Vimcar's top priority.
Legal Compliance: Compliance with all legal data protection requirements.
Transparency and Control: Full control over your data and transparent security practices.
Secure Storage: Storage for ten years is generally sufficient to meet tax retention
obligations. All logbook entries are kept at the secured Vimcar data center in Frankfurt.
Conclusion
The security of your data in Vimcar's digital logbook is ensured by a range of measures that combine advanced technologies and strict data protection guidelines. From automatic encryption and GDPR compliance to secure data centers and comprehensive access controls – Vimcar ensures your trip data is protected at all times. Trust Vimcar to keep your digital logbook secure, efficient, and compliant.
For more information and detailed advice on data security in Vimcar's digital logbook, please contact our support team.