After reimbursements have been approved, they can be paid out from XPayroll in two ways -
With payroll - In this mode, XPayroll will automatically include all approved reimbursements that are pending payment whenever payroll is executed.
Ad-hoc - In this mode, you can choose to pay approved reimbursements at any point, independent of payroll execution.
To do this, go to the left navigation bar Pay Employees> Reimbursements, and check the Pending Payments section. You will be able to select which all employees you would like to pay reimbursements for and trigger the payout immediately.
To pick between these modes, please go to Settings > Reimbursements Setup.