Performance reviews allow you to gather feedback from managers, peers, direct reports, and the reviewee themselves. This approach provides a comprehensive view of competencies, highlights strengths, and identifies areas for growth across your team.
To start building a performance review, begin by setting up the rating scale
Setting up your evaluation scale
Go to the Performance Reviews section:
👉 https://app.academyocean.com/performance-reviews
Click Rating Scales → Create a new scale.
Enter the name of your scale and define the rating levels, filling in all necessary fields.
Then click Create.
Adding competencies
Once your scale is ready, you can start creating competencies.
Go to Competencies → Create a new competency.
Add a competency name and select the scale you just created.
Provide descriptions for each level of the competency.
Click Create.
You can add several indicators to each competency.
💡 An indicator is a specific sign or measurable behavior that reflects how well an employee demonstrates a particular competency.
For example, if the competency is Sales and Negotiation Skills, an indicator like Ability to Close Deals Effectively describes observable actions that show how successfully the person finalizes sales, handles objections, and secures agreements with clients.
After filling out all the fields, click Create, and repeat for additional indicators if needed:
Creating a competency profile
When all competencies are ready, you can create a competency profile – a set of competencies that corresponds to a specific position.
Go to Competency Profiles → Create a new profile.
Enter the profile name and click Create.
Add previously created competencies and indicators that will be used for the evaluation, then click Add.
✅ Great! Once your competency profile is set up, you can move on to creating and launching the performance review itself.
Creating a performance review
Click Start new review to begin setting up the evaluation process.
Enter the review name, set the start and end dates.
Select the review type (e.g., 360°) and choose participants – the employee being evaluated, their manager, peers, and direct reports.
Then, select the competency profile and select whether the assessment will be based on competencies or indicators.
After reviewing all the details, click Continue to summary and then Start review.
What it looks like for the reviewee
The employee will see the performance review in their account under the Performance Reviews section.
They can open the review and complete their questionnaire directly from there:
Viewing results
After the review is completed, the administrator can access detailed statistics — including individual results, competency and indicator analysis, and automatically generated charts.
In the Results section, you’ll find:
Competency Summary – a table showing scores from each reviewer group across all competencies.
Competency Radar Chart – displays average competency ratings from the employee and all participants.
Additional insights include:
Strengths – top-rated competencies (obvious and key strengths).
Areas of Improvement – competencies that require improvement (clear and potential growth areas).
Hidden Strengths – areas where others rated the employee higher than they rated themselves.
Blind Spots – areas where self-assessment is higher than the ratings from others.
This structure helps quickly identify both strong points and development opportunities for each team member.
Let’s demonstrate using an example of a completed review 👇
