There are five steps to complete when using the Land Registry online portal. Please see the below sections for further details on each section.
Note: Once you have submitted your forms and/or the attachments you can monitor your submission in the Submission Manager.
Open the Application to Change Register by following the below steps:
Click the Options icon in the matter you have open.
Click Land Reg / Search, and select Submit to AP1 to Land Registry.
Property Details
Fill in the Property Details window.
This brings up the necessary screens for you to view information you have already populated on the matter, and then submit items to the Land Registry.
Note: If any of this information is incorrect or missing, you need to close this screen and amend the information in the matter and re-open the matter to save the changes to the database before starting the process again.
Warning: A Title Number must contain up to three letters, up to six numbers and end with the letter T or a Z – e.g. SGL123456T. If this is not correct the AP1 does not submit correctly.
Click Next.
Attach Documents
The Attach Documents window is designed to allow you to attach documents to your online submission. You can choose several forms and/or documents for your submission. You can choose individual documents or several documents at the same time.
Read and confirm the disclaimer at the top.
Click the Forms/Documents drop-down list and select an option.
Select from where you're choosing a file:
From file system (your file directory).
From diary events (your file history).
If selecting from diary events, an Attach File screen shows all PDF documents that are listed in your file history.
Select which type of certification you wish to give. There are three options:
To certify it is a true copy of the original.
To certify it is a true copy of the original which is certified by a conveyancer as being a true copy.
To attach it as an uncertified copy.
Click Attach. The forms and documents appear in the attachment list.
If you are adding a Charge, you have the option to add an MD Ref and you are required to add a Charge Date with the document.
Click Next.
Parties Involved
To add the parties involved, see the below steps:
In the Parties Involved box, click + Add.
Complete the information on the right-hand side.
Click the Data Screens drop-down list and select the parties.
This contains the contact information on your matter. In this example, you need the client details and the other side details.
The details you've selected complete most of the fields on the screen, ready for you to submit the form. You need to complete all fields that are outlined in yellow.
To save the information, click OK.
Complete the same for the other side and add these details to the screen.
You can add, remove, or edit items by clicking the pen symbol.
Click Next.
Agreement
This screen contains a warning asking you to check all your information is true. It contains:
The implications of entering information dishonestly.
The obligations you have under statute law.
Adds any implications of the statute law mentioned, such as the Land Registration Act 2002 making most documents available for public inspection and copying.
To move forwards with the process, please follow the below steps:
Read the warning carefully.
Select the tick box, confirming you've read and understood the warning.
Click Submit.
Disclaimer
In the final screen, you contact the Land Registry and attempt to submit your documents to the Land Registry.
If the submission is successful, you see a green screen displaying a success message and Land Registry reference for your records if you need to contact them.
File note in the file history
A file note containing the below information is automatically added to the file history:
The form or document type.
The names of the files you submitted.
The Land Registry reference.
Once you have submitted your forms and/or the attachments you can monitor your submission in the Submission Manager.