Effective user management is critical for maintaining your organization's security while ensuring your team has the access they need.
1. Inviting New Users
To add a new member to your organization, follow these steps:
Navigate to the sidebar and under Organization, click Users.
Click the + Invite User button in the top right corner.
Enter the user’s email address and select an initial user role from the dropdown menu.
2. Managing Authorizations
You can customize exactly what each user group can see and do by managing their permissions:
Click the Authorization tab.
Select the role you wish to edit: Api Client, Owner, Employee, or Admin.
Role Description: You may enter a custom description for the role to clarify its purpose.
Permission Matrix: Assign authorization to Create, Read, Update, and Delete data by checking the boxes next to each specific resource.
Example: Selecting Create, Read, and Update (but not Delete) for "Items" allows a user to manage products without the risk of accidental deletion.
Bulk Selection: Use the checkboxes in the margins to quickly select all boxes in a specific row or column.
Click Save once your changes are complete.
⚠️ Security & Client Responsibility
Maintaining a secure environment is a shared responsibility. While Acenda provides robust security tools, it is the sole responsibility of the client to enforce internal security best practices:
Mandatory Two-Factor Authentication (2FA): For your protection, 2FA is always effective within Acenda and cannot be disabled.
Google SSO: For added convenience and security, we offer Single Sign-On (SSO) with Google, allowing your team to use their existing corporate credentials.
User Management: Clients must actively manage their user lists, including timely deactivation of accounts for former employees or contractors.
Password Rotation: We recommend establishing internal policies for regular password rotation and the use of unique, complex credentials.
Principle of Least Privilege: Always assign the minimum permissions necessary for a user to perform their specific job functions.