Accessorial mapping for EDI is the process of setting up how extra shipping charges, like fees or special delivery services, appear in the EDI files sent and received by your Trading Partner.
What’s required from my EDI partner?
To map accessorial types, partner trading codes and exact vendor descriptions are required to ensure smooth and accurate communication between trading partners. Here’s why:
Partner Trading Codes: These are unique identifiers assigned to each trading partner. They help the system recognize where the data is coming from and ensure it is routed to the correct partner. Without these codes, transactions may fail or be misdirected.
Exact Vendor Descriptions: These provide precise details about the items or services being exchanged. They ensure that both partners interpret the data the same way, avoiding confusion or errors in orders, shipments, or billing.
Setting up EDI in Alvys
You’ll need to navigate to settings → EDI & Visibility. Next, select the EDI partner you’d like to configure and click on it to open the settings panel. After filling in the required fields, scroll down to Accessorial Mapping and fill in partner trading codes and exact vendor descriptions.
If an EDI partner is not correctly mapped you’ll notice a yellow “needs attention” badge within the card. This will also appear in the accessorial settings area, alerting you that an EDI partner may not be configured correctly. Once configured correctly this will display as Active.
