We would like to introduce you to the Capital Depot integration for non-API factoring. This feature allows you to create batches of invoices within Alvys, which you can then download and send manually to your factoring company, ideal for cases where an active integration with your factoring is not currently in place.
To begin follow the instructions below to set up your integration.
Part 1: Configure Your Notice of Assignment Invoice Stamp
Navigate to the Company profile page within Alvys by clicking the Profile button in the bottom left right corner, then select "Company profile".
Select the name of your subsidiary that will use Capital Depot. Then, find the "Document configuration" section of the Management page, then click the blue plus sign (+) button. The "Manage Important Info" pop-up window will appear.
In the Manage Important Info window, click the drop-down menu to find and select Notice of Assignment. Then, copy and paste the Notice of Assignment text provided by you factoring company.
Click the blue Save button.
Part 2: Submitting and Downloading Batch
When you are ready to submit your batch (all the loads that have a Queued status and their invoicing method is factoring), please navigate to the page from your Accounting Tools in Alvys.
Make sure you have selected the Subsidiary you want to submit the batch for
Select all the loads that you would like to include in a single factoring report batch.
Click the Submit Batch button
Wait until the submission went through (closing this page or navigating away from it may disrupt the submission). All loads that were submitted will be automatically updated to Invoiced status.
Navigate to Reports → Factoring Reports.
Download submitted batch and send to your factoring
Part 3: Upload the Purchase and Payment Report
Upload the Purchase Report
Download the following template and complete it with the required information from your factoring portal: Purchase_Report.csv
Ensure that the report includes all invoices that are part of the batch.
Navigate to Reports → Factoring Reports.
Select the batch for which you wish to upload the purchase report.
Click the Upload Purchase Report button and upload the completed file.
Invoices that are part of a batch will be automatically moved to Financed status by the system, indicating that payment from the factoring company has been received and that the purchase report has been successfully applied to the load.
Upload the Payment Report
Download the following template and complete it with the required information from your factoring portal: Payments_Report.csv
Navigate to Reports → Factoring Reports.
Click the Upload Payment Report button and upload the completed file.
Invoices that are part of a file will be automatically moved to Completed status by the system, and the customer payment will be applied to the load.
