WhatsApp is one of the most popular tools to stay in touch with your friends, colleagues and family on the daily. Often times, these conversations include items which require further attention. However, with no designated place to collect all action items from your conversations, it can be hard to keep track. Introducing Any.do's WhatsApp Reminders - a fast and easy way to create tasks & reminders straight from your ongoing conversations!
Activating the Whatsapp integration can be easily done via the mobile and desktop apps. Depending on your subscription plan (Premium/Family/Teams), you will have the option to activate the following Whatsapp bots:
The Personal bot - for adding personal-tasks directly to your personal lists. This option is available to Premium, Family and Workspace users.
The Workspace bot - for users with a Team/Family space who wish to add items to their boards.
After the activation, the bot(s) will appear directly in your WhatsApp app, allowing you to add tasks and receive reminders without any need to open the main Any.do app.
👤 Activating and interacting with the Personal Whatsapp Bot
Any.do's Personal Whatsapp bot was designed for easy and efficient task management on the go. It works exclusively with your personal lists and allows you to add tasks, set reminders and receive alerts as soon as your reminders are due.
🚀 To enable/ disable the Personal WhatsApp bot
By enabling Any.do's Personal Whatsapp bot, a new conversation will be created in your WhatsApp app for adding tasks and receiving reminders.
You can easily activate the Personal Whatsapp integration through the mobile or desktop apps. If you wish to disable it at any point in time, you may do so directly from app's settings.
📱 To enable the personal WhatsApp Integration via Android/ iOS
📱 To enable the personal WhatsApp Integration via Android/ iOS
Go to Settings -> Integrations -> WhatsApp.
Add your phone number and tap send.
Enter the 6-digit code you received via text and tap confirm.
Turn your reminders on and start messaging to create tasks!
💡 Note: Family/Workspace members can choose to activate an additional Workspace-bot for their boards as detailed here.
💻 To enable the personal WhatsApp Integration via Web/ Desktop
💻 To enable the personal WhatsApp Integration via Web/ Desktop
Go to Settings -> Integrations -> WhatsApp.
Add your phone number and tap send.
Enter the 6-digit code you received via text and tap confirm.
Turn your reminders on and start messaging to create tasks!
💡 Note: Family/Workspace members can choose to activate an additional Workspace-bot for their boards as detailed here.
❌ To disable the personal Whatsapp integration via mobile/desktop
❌ To disable the personal Whatsapp integration via mobile/desktop
Open Any.do.
Go to settings → integrations → WhatsApp.
Press the 'Disconnect' button.
💡 Note: You can always switch the Whatsapp number associated with your Any.do account by simply disabling the integration and then re-integrating with your new number.
✅ Managing personal-tasks through the Personal Whatsapp bot
Adding tasks and reminders to your personal lists is quick and easy with WhatsApp. You can either create a new task directly through your conversation with the personal-bot or forward a message from any other Whatsapp conversation.
The personal-bot will remind you as soon as a task is due when created through Whatsapp. If you wish to also receive reminders for tasks created through the Any.do app, just activate the task notifications from your app's settings:
➕ To create a WhatsApp task via desktop/mobile
➕ To create a WhatsApp task via desktop/mobile
Open WhatsApp.
Open the Any.do conversation.
Enter 'remind me to..' (make sure to use the acceptable time formats below).
Any.do will confirm the reminder time.
Add the time and you're all set!
↪️ To forward a WhatsApp reminder via desktop/mobile
↪️ To forward a WhatsApp reminder via desktop/mobile
Open your WhatsApp app.
Open any of your ongoing conversations.
Select a message and forward it to 'Any.do'.
Any.do will add the task and will ask you for the reminder time.
Add the time (make sure to use the acceptable time formats below) and you're all set!
🔄 To manage personal recurring-reminders through WhatsApp
🔄 To manage personal recurring-reminders through WhatsApp
Personal recurring reminders can only be created via the main app at this time. However, you may still receive these reminders as notifications in your Whatsapp conversation with our bot as longs as you activated the notifications option.
Keep in mind though that in order for the next recurrences to be created and notified via Whatsapp, you will need to open the main app once the notification arrives and complete the current occurrence.
Note: Simply opening Whatsapp when a recurring reminder is due will not create the next occurence. If your recurring reminders seem to 'stop', make sure that you properly complete them each time through the main app.
🔔 To enable/ disable task-notifications via desktop/mobile
🔔 To enable/ disable task-notifications via desktop/mobile
Open the Any.do app on any of your devices.
Go to settings → integrations → WhatsApp.
Toggle ON/ OFF the “reminders” option.
💡 Note: All of your tasks and reminders from WhatsApp will auto-sync with your Any.do account.
👥 Activating and interacting with the Workspace Whatsapp Bot (for Family and Teams)
The Workspace Whatsapp bot (available to Family and Teams members only) allows you to add tasks directly to your boards straight through Whatsapp without any need to open the main app. The Workspace Whatsapp bot also offers add functions specific for your board tasks such as replying to board updates, assigning members to tasks, and sending attachments.
🚀 To enable/ disable the Workspace WhatsApp bot
By enabling Any.do's Workspace Whatsapp bot, a new conversation will be created in your WhatsApp app for adding board tasks and receiving reminders (in addition to the personal Whatsapp bot). You can choose to have both the Workspace and Personal bots active or simply disable one of these options if no longer relevant.
The Workspace Whatsapp bot can be enabled through the mobile or desktop apps, and if you wish to disable it at any point in time, you may do so directly from app's settings:
📱 To enable the Workspace WhatsApp bot via Android/ iOS
📱 To enable the Workspace WhatsApp bot via Android/ iOS
Go to Settings -> Integrations -> WhatsApp.
Add your phone number and tap send.
Enter the 6-digit code you received via text and tap confirm.
Toggle ON the Workspace bot to add the Workspace bot.
💡 Note: You may choose to toggle OFF the personal Whatsapp bot if you do not wish to use it.
💻 To enable the Workspace WhatsApp bot via Web/ Desktop
💻 To enable the Workspace WhatsApp bot via Web/ Desktop
Go to Settings -> Integrations -> WhatsApp.
Add your phone number and tap send.
Enter the 6-digit code you received via text and tap confirm.
Toggle ON the Workspace bot to add the Workspace bot.
💡 Note: You may choose to toggle OFF the personal Whatsapp bot if you do not wish to use it.
❌ To disable the Workspace Whatsapp bot via mobile/desktop
❌ To disable the Workspace Whatsapp bot via mobile/desktop
Open the Any.do app.
Go to settings → integrations → WhatsApp.
Press the 'Disconnect' button.
Note: Workspace/Family members must each activate the integration individually from their personal accounts.
📋 Managing board tasks through the Workspace Whatsapp bot
Adding tasks on the go is simple and easy through the Whatsapp Workspace bot. You can either create a new task directly through your conversation with our bot or forward a message from another WhatsApp conversation to be added to your boards.
Additionally, the Whatsapp Workspace bot allows you to add various files such as photos, docs and similar to any of your board-tasks as well as easily reply to any messages you've been mentioned in, directly through Whatsapp (tagging back the user who mentioned you). Lastly, if you wish to receive reminders from your board tasks, you can turn on the 'task-notifications' option to get them straight to WhatsApp:
➕ To add board tasks via the Workspace Whatsapp bot
➕ To add board tasks via the Workspace Whatsapp bot
Open your Whatsapp app.
Select the Any.do Workspace bot.
Type in the task's title and send.
Select the board you want to add the task to.
The task will be added to the first section on the left you have on that board.
💡 Note: If you don't have sections in your boards, the bot it will create one for you.
↪️ To forward messages to your boards via the Workspace Whatsapp bot
↪️ To forward messages to your boards via the Workspace Whatsapp bot
Open your Whatsapp app.
Select the the desired conversation.
Tap any message to forward to your Workspace bot.
Select the board you want to add the task to.
The task will be added to the first section on the left you have on that board.
💡 Note: If you don't have sections in your boards, the bot it will create one for you.
👤 To assign a board task via the Workspace Whatsapp bot
👤 To assign a board task via the Workspace Whatsapp bot
Type in the task's title and send.
Select the board you want to add the task to
Press "Select Assignee"
Tap a member to select it and tap "Send".
📎 To add attachments to tasks via the Workspace Whatsapp bot
📎 To add attachments to tasks via the Workspace Whatsapp bot
Send an attachment to your chat.
Select whether you want to add it to the existing task or create a new one.
Select the board you want to add it to.
💬 To reply to a board update via the Workspace Whatsapp bot
💬 To reply to a board update via the Workspace Whatsapp bot
Swipe the WhatsApp message update to the right
Reply to it.
It will add the reply in the task chat and will mention the user that mentioned you.
You can also select to notify others on this update.
💡 Note: If you write your reply as a regular message without swiping it to the right it will create a new task.
🔔 To enable/ disable task-notifications via desktop/mobile
🔔 To enable/ disable task-notifications via desktop/mobile
Open the Any.do app on any of your devices.
Go to settings → integrations → WhatsApp.
Toggle ON/ OFF the “reminders” option.
💡 Note: All of your tasks and reminders from WhatsApp will auto-sync with your Any.do account.
🌎 General Whatsapp time-zone and language options
When interacting with the Any.do Whatsapp bots, several languages are supported for input purposes: English, Spanish, German, Hebrew, Arabic, French, Italian, Korean, Portuguese, Chinese (Mandarin).
While you can freely communicate with the bots (using the acceptable time-formats detailed below), the bots will respond exclusively in English.
The bots are designed to send reminders according to your device's settings. Accordingly, no action is required after the initial setup unless reminders are showing in incorrect times (for Android users only). In such cases, please follow the instructions below or contact our Support Team for assistance.
⩇⩇:⩇⩇ To set your time zone (Android only)
⩇⩇:⩇⩇ To set your time zone (Android only)
Open Any.do on your Android device).
Go to settings → integrations → WhatsApp.
Select 'Time Zone'.
Select your preference.
Note: This time zone will affect Whatsapp reminders only, it has nothing to do with Any.do reminders.
🆗 Acceptable time formats when messaging the Whatsapp bots
🆗 Acceptable time formats when messaging the Whatsapp bots
[Task Title] tomorrow at 9
[Task Title] at 16:00
[Task Title] at 16
[Task Title] at 16 pm
[Task Title] at 5 pm /am
[Task Title] -> bot answer-> next week/tomorrow at 6
[Task Title] 9pm / 9am
[Task Title] 1/8/2020
[Task Title] 1-8-2020
[Task Title] -> bot answer-> 1-8-2023 at 16
[Task Title] -> bot answer-> 1/8/2023 at 16
[Task Title] tomorrow
[Task Title] in a week
[Task Title] in a month
[Task Title] in X hours
[Task Title] in X days
[Task Title] in X weeks
[Task Title] in X months
🚫 Unacceptable Time Formats when messaging the Whatsapp bots
🚫 Unacceptable Time Formats when messaging the Whatsapp bots
[Task Title] 9m
[Task Title] 9/40
[Task Title] 940 ( if you want to write 9:40)
[Task Title] 9-40
[Task Title] 9.40
Note: Using multiple numbers in a message can cause recognition issue, which is why we recommend converting numbers to words, unless they are part of the reminder time.
🎯 FAQs
💰 Do I need to pay for whatsapp?
💰 Do I need to pay for whatsapp?
The Whatsapp Integration is available under our Premium/Family/Teams subscription plans only.
👥 Can I set reminders for other users through Whatsapp?
👥 Can I set reminders for other users through Whatsapp?
No, you can only send reminders for yourself in the Whatsapp integration. However, if you add a task to your shared boards and create a reminder through the main app, all board-members will receive a notification through Whatsapp (as long as they enabled the integration).
⌚ Why do I get Whatsapp notifications in incorrect times?
⌚ Why do I get Whatsapp notifications in incorrect times?
If you're an Android user, it might be that your time zone wasn't set properly. Please follow the instructions here to properly set your time zone. If this doesn't work or if you're using a different platform, please submit a bug with our Support Team and they will gladly look into it for you 🤓
🔗 Why am I unable to connect my Whatsapp number with Any.do?
🔗 Why am I unable to connect my Whatsapp number with Any.do?
It might be that there's an issue sending the SMS to your Whatsapp number. In such cases, please submit a bug with our Support Team and they will connect your number manually 🤓
💼 Can I connect my business Whatsapp number with Any.do?
💼 Can I connect my business Whatsapp number with Any.do?
Most business numbers are supported and you should be able to connect the business Whatsapp number to your account. If the number cannot receive SMS messages or you're having issues, please submit a bug with our Support Team and they will gladly look into connecting your number manually 🤓
🔄 Why are my recurring reminders only showing once in Whatsapp?
🔄 Why are my recurring reminders only showing once in Whatsapp?
In order for the next recurrences to be created and notified via Whatsapp, you will need to open the main app once the notification arrives and complete the current occurrence. To learn more, see here.
🗣️ Can the bot understand voice-notes/ voice-messages?
🗣️ Can the bot understand voice-notes/ voice-messages?
Not yet 😊 Voice notes can be added as attachments to your board-tasks, however at this time there is no option to create a reminder using voice-notes/voice-messages. You can however use the voice-input in your keyboard (on mobile) to dictate your message and send the text to the Any.do bot.
🆚 What's the difference between the Personal Whatsapp bot and the Teams/Family bot?
🆚 What's the difference between the Personal Whatsapp bot and the Teams/Family bot?
The Personal bot links directly with your personal lists and tasks and allows adding and receiving reminders. It is available to Premium, Family and Teams (Workspace) accounts.
The Family/Teams bot links directly to your space-boards and allows you to add tasks, add files (as task-attachments) and directly reply to messages. It is available for Workspace (Teams) and Family members only.
📲 I am unable to receive the SMS message to complete my Whatsapp integration.
📲 I am unable to receive the SMS message to complete my Whatsapp integration.
Please make sure that you're using a standard mobile number for connecting your app and that you have entered the number in it's international format along with your country code (Ex: +XXXXXXX).
If you're still experiencing issues or if you're using a special number for your WhatsApp account, please contact a Support Agent for further assistance.