Connect WhatsApp to your Any.do account to create tasks, receive reminders, and collaborate on the go, right from your WhatsApp chat. Whether you’re managing personal tasks or board tasks, this integration helps you stay on top of your day with zero friction.
🔍 Who Can Use This Feature?
✅ Premium users: Access to the Personal WhatsApp bot for managing personal lists and tasks
❌ Free users: This feature is not available
This feature is also available during eligible trial periods.
🧠 Both bots work in your WhatsApp account and can be activated from any supported platform, including Web, Desktop, Android, and iOS.
🛠️ How to Activate the WhatsApp Integration
You can activate WhatsApp from the Web app, Desktop app, Android, or iOS:
Go to Settings → Integrations → WhatsApp
Enter your mobile number
Enter the 6-digit verification code
Enable the Personal bot and/or Workspace bot (based on your plan)
To disconnect, return to the same screen and tap Disconnect.
💡 Note: You can always switch the Whatsapp number associated with your Any.do account by simply disabling the integration and then re-integrating with your new number.
👤 Managing Personal Lists with the WhatsApp Personal Bot
The Personal WhatsApp bot allows you to manage your personal tasks and personal lists without needing to open the Any.do app.
You can:
Add tasks via chat
Set reminders
Get notified when reminders are due
Forward WhatsApp messages to turn them into tasks
The Personal bot is available for Premium, Family, and Workspace users.
➕ How to Create Personal Tasks via WhatsApp
➕ How to Create Personal Tasks via WhatsApp
Open your WhatsApp Any.do chat
Type something like: Remind me to buy milk at 5pm
The bot will confirm your task and reminder
↪️ How to Forward Messages to Create Tasks
↪️ How to Forward Messages to Create Tasks
In WhatsApp, choose a message from any chat
Forward it to your Any.do Personal bot
Add a reminder time when prompted
🔁 Recurring Reminders in WhatsApp
🔁 Recurring Reminders in WhatsApp
Recurring reminders must be created inside the Any.do app
Once set, they will appear in WhatsApp when due
To keep receiving them, you must complete the reminder inside the main app when it’s due. Simply opening WhatsApp will not trigger the next recurrence.
👥 Managing Boards with the WhatsApp Workspace Bot
The Workspace WhatsApp bot is for Workspace and Family users only. It connects WhatsApp to your team’s boards and supports:
Creating board tasks
Assigning teammates
Sending attachments
Replying to task mentions
Getting board task reminders
💡 Each Workspace or Family user must activate the bot from their own account. To receive board reminders in WhatsApp, make sure board notifications are turned on in the app.
➕ How to Add Board Tasks via WhatsApp
➕ How to Add Board Tasks via WhatsApp
Message the bot with your task title
Choose the board to add the task to
The task will be added to the first section (or a new section will be created)
↪️ How to Forward Messages as Board Tasks
↪️ How to Forward Messages as Board Tasks
Forward any WhatsApp message to the Workspace bot
Choose the board
The message is saved as a task
👤 How to Assign Members
👤 How to Assign Members
Send a task title to the bot
Choose the board
Select “Assign member”, choose a teammate, then tap “Send”
📎 How to Attach Files
📎 How to Attach Files
Send a file or image to the bot
Choose whether to attach it to an existing task or create a new one
Select the board
📺 Watch our video tutorial for Whatsapp attachments here.
💬 How to Reply to Mentions
💬 How to Reply to Mentions
Swipe the WhatsApp update message to the right
Type your reply to post a comment on the task
💡 Writing a regular message without swiping will create a new task instead
🔔 How to Manage WhatsApp Notifications
🧠 Understanding WhatsApp Reminder Behavior
You will always receive reminders for tasks created via WhatsApp
To receive WhatsApp reminders for tasks created in the main Any.do app, you must manually enable reminders
✅ How to Turn WhatsApp Reminders On or Off
Open Settings → Integrations → WhatsApp
Toggle the Reminders switch ON or OFF
This applies to both Personal and Workspace bots
🌍 Supported Languages, Time Zones & Countries
🚫 Unsupported Countries
The WhatsApp integration is not available in the following regions due to provider restrictions: Azerbaijan, Bangladesh, Iran, Pakistan, Oman, Palestinian Territory, Sri Lanka, Tajikistan, Algeria, Nigeria, Tunisia
🌐 Supported Languages
You can send messages in: English, Spanish, German, Hebrew, Arabic, French, Italian, Korean, Portuguese, Chinese (Mandarin)
The bot’s replies will always be in English
⏰ Time Zones
WhatsApp reminders use your device’s time zone
If you’re on Android and your reminders show the wrong time:
Go to Settings → Integrations → WhatsApp → Time Zone
Select your correct time zone
💡 This does not affect in-app reminders.
🆗 Accepted Reminder Formats
You can use natural, flexible formats such as:
“Remind me to take meds at 9am”
“Buy flowers tomorrow at 16:00”
“Doctor appointment January 8 at 11:00”
“Submit report in 3 days”
“Call mom next week at 8pm”
Avoid partial or ambiguous formats like “9.40”, “940”, or “9-40”. Also, avoid using multiple numbers and different formats in a single string.
🎯 FAQs
👥 Can I set reminders for other users through Whatsapp?
👥 Can I set reminders for other users through Whatsapp?
No. WhatsApp reminders are personal. However, board tasks can still notify teammates if reminders are enabled.
⌚ My reminders show the wrong time. What should I do?
⌚ My reminders show the wrong time. What should I do?
If you’re on Android, check the time zone settings. Otherwise, contact support.
🔗 I’m not receiving the SMS to verify my number.
🔗 I’m not receiving the SMS to verify my number.
Ensure your number is in international format (Ex: +XXXXXXX) and can receive SMS. If issues continue, contact support.
💼 Can I use my business WhatsApp number?
💼 Can I use my business WhatsApp number?
Yes, if it can receive SMS. If not, we can try to help you connect it manually. Reach out here.
🔄 Why are recurring reminders only showing once?
🔄 Why are recurring reminders only showing once?
Each occurrence must be completed in the main Any.do app to trigger the next. Learn more here.
🗣️ Can I use voice notes to create tasks?
🗣️ Can I use voice notes to create tasks?
No, but you can use your phone’s voice-to-text keyboard to dictate. Voice notes can be sent as attachments to board tasks.
🆚 What's the difference between the Personal Whatsapp bot and the Teams/Family bot?
🆚 What's the difference between the Personal Whatsapp bot and the Teams/Family bot?
Personal bot: for personal lists and personal tasks
Workspace bot: for boards, board tasks, mentions, file uploads, and assignments
🔄 Can I create a recurring reminder through Whatsapp?
🔄 Can I create a recurring reminder through Whatsapp?
No, at this time there is no option to create personal recurring reminders via Whatsapp. You can set the recurrence via the main app and follow the instructions here to manage these recurrences from Whatsapp.
🔔 I am not getting reminders for board tasks in my whatsapp conversation bot, why?
🔔 I am not getting reminders for board tasks in my whatsapp conversation bot, why?
Make sure that you're assigned to the tasks you wish to get a reminder for and check that your Workspace Whatsapp bot is enabled under Settings => Integrations => WhatsApp.
📲 Can I connect more than one WhatsApp number?
📲 Can I connect more than one WhatsApp number?
No. You can only connect one WhatsApp number per Any.do account. To change it, disconnect and reconnect.