Finding a specific section of your board no longer relevant? Done with a Space task and no longer need it on display? Or simply finished working on a specific board? Just archive those items to remove them from your board so that you can focus only on the things that require your attention. Don't worry - you can easily restore these items if you need to.
Availability
The following user-types can take advantage of this feature:
Teams users - admins and members (with some restrictions, see below).
Family users - admins and members (with some restrictions, see below).
The feature is available on both our mobile and web/desktop apps (with some exceptions as described below).
🛠️ How does it work?
Board-tasks can be archived from the quick-action menu or via the main task-view.
Sections can be archived from the board's menu.
You can recover any archived workspace tasks or sections from the archive-menu.
Board members except for viewers and external users can archive tasks and sections.
Only board admins can archive a board.
✅ How to archive/ restore a board-task
If an item in your board is no longer relevant, you can easily archive it to remove it from your active views. These items will still be available for viewing in the Archived section of your board(s) and can be easily restored as needed.
💻 How to archive/ restore a space task on Web
💻 How to archive/ restore a space task on Web
You can either:
Open the task and press the archive icon to archive it OR
Press the 3 dot menu (quick-actions) next to the task title and click on the archive icon.
To restore it:
Press the 3 dot menu (quick-actions) next to the task title.
Click on "view archived items".
Click on the "tasks" tab and press the 3 dots on the right and select bring back to board.
📱 How to archive a space task on Android/ iOS
📱 How to archive a space task on Android/ iOS
Open the task.
Open the 3 dots menu on the top left.
Press 'Archive' at option.
Note: At this time the restore feature is on the web version only.
📄 How to archive/ restore a board section
If one of your board-sections is no longer serving you, you can easily archive it to remove it from your active view. These sections will still be available for viewing in the Archived section of your board(s) and can be easily restored as needed.
💻 To archive/ restore a board section on Web
💻 To archive/ restore a board section on Web
Press the 3 dot menu (quick-actions) next to the task title and click on "Archive this section".
To restore it:
Press the 3 dot menu (quick-actions) next to the task title.
Click on "view archived items".
Click on the "sections" tab and press the 3 dots on the right and select bring back to board.
📱 To archive a board section on Web on Android/ iOS
📱 To archive a board section on Web on Android/ iOS
Open the 3 dots menu.
Press on the "Sections" menu.
Press on the right part of the section and tap on the bin icon.
Press on Archive.
Note: At this time the restore feature is on the web version only.
🔎 Viewing and searching archived board items
Your archived board-tasks and board-sections will be available for viewing and restoring right within your boards' Archived section. You can also search for specific items if needed.
💻 Viewing and searching archived board items on Web
💻 Viewing and searching archived board items on Web
Press the 3 dot menu.
Click on the "View archived items".
Use the top search.
Note: At this time, searching and viewing archived board items can only be done from the web/ desktop version.
👀 Viewing overdue board items
Your archived board-tasks and board-sections will be available for viewing and restoring right within your boards' Archived section. You can also search for specific items if needed.
💻 Viewing and overdue board items on Web
💻 Viewing and overdue board items on Web
Open a board.
If the due date is red it means the task is overdue (the due date has passed)
❌ How to delete archived board item
If an item was removed from your boards, you can choose to also remove it from the Activity section which will completely delete it from your account and from all shared members' views. For instructions, see below:
💻 To delete an archived board item on Web
💻 To delete an archived board item on Web
Press the 3 horizontal dots menu next to "Automations".
Click on the "View archived items".
Next to the item press the 3 vertical dots menu.
Click on "Delete".
💡 Note: This action can only be applied through the web/desktop apps but will sync on all platforms.
Note: This action is irreversible.
📋 How to delete an entire board
If an entire board is no longer relevant for your work, you may easily remove it from your space. Be advised though that this action is irreversible and can only be done by the admin of that board.
💻 To delete an entire board on Web
💻 To delete an entire board on Web
Press the 3 dot menu (quick-actions) next to the board's title
Click on "Archive Board".
If you simply wish to leave a board (without removing it for other members), just:
Press "Add a new board" from your left-side menu
Choose Browse boards-> Leave board.
📱 To delete an entire board on Android/ iOS
📱 To delete an entire board on Android/ iOS
Open the board.
Tap on the 3 dots menu.
Press 'Archive'.
Note: Deleting a board is irreversible (there is no option to restore an archived board). This is also mentioned in the archiving-screen before confirming this action.