Reminders and due dates are probably one of the best ways to ensure action items are getting done on time. Whether you're working alone or with an entire team, having a deadline will encourage you to stay on track and prioritize your work accordingly. Any.do's boards offer flexible time and date settings for each of your board-tasks that can easily be shared throughout your board for successful collaboration.
Availability:
The following user-types can take advantage of this feature:
Family users - all members.
Teams users - admins and members.
The feature is available on both our mobile and web/desktop apps (functionality-based, see below).
Watch the video
Watch the video
Note: These options are relevant for board-tasks only. For personal-tasks reminders, see here.
🛠️ How does it work?
All active board members can add due date and time and reminders to the board tasks
Due dates can be added with or without a time
Time and date will be shared with all collaborators and available for viewing
All active board members can create Recurring Board-Tasks.
Note: These options are relevant for board-tasks only. For personal-tasks reminders, see here.
📅 How to add/ remove due date and time to a board-task
💻 How to add/ remove due date and time to a board-task on Web/ Desktop
💻 How to add/ remove due date and time to a board-task on Web/ Desktop
Open a board-task
Click on "Due date"
Select a date.
If you want to add the time, click on "Set due time".
To remove the due time, open the due date section and press X next to the time and to remove the due date press "Clear all".
📱 How to add/ remove due date and time to a board-task on Android/ iOS
📱 How to add/ remove due date and time to a board-task on Android/ iOS
Open a board-task.
Press on "Due date".
Select a date.
If you wan to add the time, toggle the time option and select the time.
Press "Save".
To remove the due time, open the due date section and toggle off the time and to remove the due date tap "Clear" and save the board-task.
🕒 How to set a reminder for a board-task
💻 How to set a reminder for a board-task on Web/ Desktop
💻 How to set a reminder for a board-task on Web/ Desktop
Open a board-task.
Click on the due date.
Click on "Add Reminder".
Choose a reminder from several options.
To remove the reminder, click on the X next to it and save the board-task.
📱 How to set a reminder for a board-task on Android/ iOS
📱 How to set a reminder for a board-task on Android/ iOS
Open a board-task.
Press on the due date.
Press on "Add a reminder".
Choose one of the options.
Press "Save".
To remove the reminder, click on the X next to it and save the board-task.
🔄 How to set a recurring reminder for a board-task
💻 How to set a recurring reminder for a board-task on Web/ Desktop
💻 How to set a recurring reminder for a board-task on Web/ Desktop
Open a workspace board.
Select the board-task to open its editing-menu.
Click on "Due Date".
If the board-task already has a due date set up tap on it to open the date and time menu.
Select the date and time you want the recurrence to start.
Click on the repeat icon to set up the recurrence.
Click on "Repeat every" to choose the frequency for your recurring reminder.
Choose the end time for the recurrence- by toggling off "Task never ends", and select the end date ("Ends on") or total number of repetitions ("Ends after"). When "Task never ends" is toggled on, the board-tasks will continue to appear until they are deleted.
Set what will trigger the board-task to recur: (a) Current task is due (b) Task is archived (c) Tag changed to a specific tag (d) Task moved to a specific section.
Set under what section the board-task will be created.
Set what information the board-task will include: (a) all data (b) assignees (c) tags (d) notes (e) checklists (f) attachments.
Click "Save" to save the board-task.
Note: While recurring board-tasks will sync across all platforms, at this time they can only be set up on the web/desktop apps.
🔔 Setting Space Reminders
Space members can set automatic reminders for all tasks created in the boards within their space. This means that each task which has a due date and a time will automatically have a reminder (notification) set for that due date and time.
This option is turned on by default in the admin's settings to ensure all members stay on top of their actions items. To change this:
💻 Setting Space Reminders on Web/ Desktop
💻 Setting Space Reminders on Web/ Desktop
Open your account's Settings from the top of your left side-bar.
Then, go to Space Reminders.
Toggle to turn on/off.
Note: Space Reminders can be turned on from the web/desktop apps only.