You will need the following prerequisites:

  1. An Approval Donkey account (sign up for a FREE 30 day trial here

  2. At least one Approval Donkey Panel (approval workflow), see a guide here for details on how to one set-up

  3. A 123 Form Builder form to add the approval workflow to (

Step 1 – Copy the Panel Email Address

On the basis you have the prerequisites in place, complete the following:

  • Log into Approval Donkey, navigate to the Panel you want to add and copy the Panels Email address

This can be done like any copy function e.g. Select and Ctrl C or right click and ‘copy email address’

Step 2 – Paste the Panel Email address into 123 Form Builder

  • If not already, sign into your 123 Form Builder account and go to the 'My Forms' section

  • Select the appropriate form and then 'Edit Form' 

  • Go to the 'Settings' menu and select 'Notifications'

  • Either 'Edit' an existing recipient or select 'New Recipient' 

  • Paste the Panel Email address into the 'send notification to' field

  • Select Save Notification and that’s it, all done

Now whenever your form is completed it automatically goes through the Approval Donkey workflow you have just added. Give it a test run now.

Quick tip: Include a field to capture the submitter email address so you can forward status updates to them or set-up a Zap with Zapier to automate it.

See for any other information you may require, or send us an email to 

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