In this article, we will work with specific configurations when creating an element; for complete instructions on creating an element, you may refer to the Configuring your workspace article.
Keep in mind that you will need to follow these steps for each group that you want to set to be visible, the most common setting that we observe is setting up visibility for the group Users and the group Members.
Setting a conference room visible to certain group of users
Go to the Conference room creation screen
If you are creating a room, go to "Settings / Inventory / Workspaces", click the Add an item button, Select conference room, and click Confirm
If you are modifying an existent room, go to "Settings / Inventory / Workspaces", locate the element desired, click the 3 dots button, and click Edit
Scroll down and click "Save & Continue" (no changes related to the visibility will be made on this screen)
Click the "Add customization" button
Search for the group that you want to set, and click Confirm
By default the visibility button will be enabled, you can change this in the future if you would like to hide the visibility for this group
Set your hourly and daily prices by clicking the "Add Set of Prices" button.
Once you have set your options, click "Confirm"
You will be redirected back to the "Prices & access" settings
Click "Add set of hours" to set the hours that this room will be available.
Note: If no set of hours is added in this step, the system will use the business hours set in the general settings.
Click "Finish" to save your settings.
Note: If no group is assigned to the plan, it will be visible only by Admins.
Archie tip: The same steps can be used for offices, event spaces, and phone booths.
Setting a desk group visible to certain group of users
Go to the Desk group creation screen
If you are creating a desk group, go to "Settings / Inventory / Workspaces", click the Add an item button, Select desk group, and click Confirm
If you are modifying an existent desk group, go to "Settings / Inventory / Workspaces", locate the element desired, click the 3 dots button, and click Edit
Scroll down and click "Save & Continue" (no changes related to the visibility will be made on this screen)
Click the 3 dots button located to the right of the total desks line
Click Edit all desks to enter the bulk edit mode
Scroll down and click "Save & Continue" (no changes related to the visibility will be made on this screen)
Click the "Add customization" button
Search for the group that you want to set, and click Confirm
By default the visibility button will be enabled, you can change this in the future if you would like to hide the visibility for this group
Set your hourly and daily prices by clicking the "Add Set of Prices" button.
Once you have set your options, click "Confirm"
You will be redirected back to the "Prices & access" settings
Click "Add set of hours" to set the hours that this desk group will be available.
Note: If no set of hours is added in this step, the system will use the business hours set in the general settings.
Click "Finish" and click "Finish" again to save your settings.
Note: If no group is assigned to the plan, it will be visible only by Admins.