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Integrating your Google Workspace account with Archie
Integrating your Google Workspace account with Archie

Setting up your Google account

Camilo avatar
Written by Camilo
Updated over 3 months ago

In this article, we will review the steps required to integrate your Google account with Archie.

Step 1. Integrating your Google account with Archie

  • Go to "Settings / Integrations / App marketplace"

  • Locate the Google app and click "View Integration"

  • Click "Sign in with Google"

  • You will be directed to the "account selection" page in Google.

  • Enter the account that you would like to connect

  • Click Allow

  • You will be redirected back to your Workspace homepage

  • You are now ready to start using your google account with Archie

Step 2. Configuring the Google integration options

  • Go to "Settings / Integrations / App marketplace"

  • Locate the Google app and click "View Integration"

  • Click the "Configuration" tab

  • In here, you can Enable or Disable the options:

    • Let Google send bookings updates

    • Allow guests to modify events from Google Calendar

Step 3. Link a Google calendar to a room

Step 3.1 If your resources aren't created on your Google account

  • Create the resource that you would like to link to a room

    • Note: You need to have administrator permissions on your google account to create this. For more information you can refer to this link.

  • To create a resource (like a room or office):

    1. In the Admin console, go to Menu > Directory > Buildings and resources

    2. In the Resource management section, click Open, and then click Add

    3. Enter a name, category, and other details for the resource, then click Add resources.

  • Add a delegate on each resource created, make sure that your own account is added, and grant full admin rights

  • Allow 24 hours for Google to update the API with the changes made to the resources.

Step 3.2 On your Archie account

  • Navigate to the "Settings/Inventory/Workspace" section

  • Click on the three dots for each inventory that you would like to associate to the calendar, and click Edit

  • Go to the Integrations tab

  • Locate the "Calendar sync" section and search for the calendar (resource) that you would like to associate to this inventory

  • Click Save & continue

  • Click Finish

Note: When working with desks, you need to link a single calendar for each desk, linking the same calendar for different desks results in bookings being automatically synchronized across all desks when a booking is pushed to the calendar.

If you want to link all desks to a single calendar, you need to enable only the Push option (See below). Keep in mind that if you use one calendar for multiple resources, you won't be able to distinguish the resources in the calendar
​

Archie tip: If you ever encounter any sync issues, you can go to the same setting where you linked the calendar and click the "Force Sync" button.

Step 4. Link a Google calendar to your Tours

Once you have created your resources, mentioned in the step above, you can also link a calendar with the tour functionality. For more information about setting up your tours, you can refer to this link.

  • Navigate to the "Settings/CRM/Tours" section

  • Scroll down to the Calendar synchronization section and search for the calendar (resource) that you would like to associate to the tour

  • Your Google calendar will now be associated with the tour bookings.

Archie tip: If you ever encounter any sync issues, you can go to the same setting where you linked the calendar and click the "Force Sync" button.

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