Archie allows you to set booking dependencies for your elements, such as rooms, offices, or desk groups. This feature ensures that certain elements are automatically booked when another element is booked.
Common Use Cases
Event Space with Sub-elements:
Suppose you have a large event space divided into smaller elements like two conference rooms and one desk group. You want to offer the entire event space for rent but also want to rent the individual conference rooms and desk group separately, as they are more likely to be booked individually.
By setting a dependency, when someone books the entire event space, the two conference rooms and the desk group will automatically be unavailable for booking by others during the selected time. On the other side, if one of the conference rooms or the desk group is booked, the entire event space will be marked as unavailable during that time.
Different Pricing Packages for the Same Room:
If you wish to offer different hourly booking prices for the same room, you can create separate elements with different schedules and pricing. For example, you might have one booking option for a minimum of 4 hours and another for a minimum of 6 hours, each with distinct prices.
By setting a dependency between these two booking options, you ensure that if one option is booked, the other becomes unavailable for that time slot, preventing double bookings. So, even if you have 2 different elements created, they can act as the same with the dependency.
Setting Up Booking Dependencies
To set up booking dependencies, follow these steps:
Define the elements you want to link together (e.g., event space and its sub-elements, or different pricing packages for the same room).
Go to Settings/Inventory/Workspaces
Locate the element desired, click the 3 dots button, and click edit.
Scroll down to the Booking Dependencies section
Set the element(s) desired, when any of the elements added here is booked, the element that you are editing will be automatically booked
Usually, these dependencies work both ways (e.g. if a conference room is booked, the event space will be booked, and if the event space is booked, the conference room will be booked) therefore, make sure to set the dependencies in the other elements as well.
Click Save & Continue
Click Finish
