In this article, we will review the steps required to integrate your DoorFlow account with Archie. Before starting these steps, we strongly suggest that you have already created an account in DoorFlow.
DoorFlow is an app designed to help you track visitors and maintain an updated presence log. With its integration, DoorFlow can monitor and record entries when someone accesses a door using a key card, PIN, key fob, or similar method. The app will notify Archie whenever a user accesses or exits the space and will automatically create a log entry for each event.
This integration also allows you to assign locks to specific rooms and elements, ensuring that access is only available during the times specified — for example, when a room is booked.
You must install physical readers and associate them to your DoorFlow account so they can be used with Archie.
Step 1. Integrating your DoorFlow account with Archie
Go to "Settings / Integrations / App marketplace"
Locate the DoorFlow app and click "View Integration"
Click "Connect DoorFlow account"
You will be redirected to the DoorFlow Sign in screen
Add your credentials and click Sign in
You are now ready to start using this app
Step 2. Setting a door access to your elements (room, office, desk)
In this step, we will be working with elements already created, for more information about creating an element, you can refer to this article.
Go to "Settings / Inventory / Workspaces".
On the right side, under inventory, locate the element that you would like to modify, click the 3 dots button, and click edit.
Click the Integrations tab
Scroll down to the Door access configuration field
Click the Add door access button
Select the Groups desired for this element
Click Save & Continue and click Finish
Step 3. Setting a door access to your plans, services, or day passes
In this step, we will be working with plans already created, for more information about creating a plan, you can refer to this article.
Go to "Billing & products / Plans, products, passes / Plans tab", hover your cursor over the plan desired, click the 3 dots button, and click Edit
Click the Integrations tab
Navigate to the Door access configuration field
Click the Add door access button
Select the Groups desired for this plan
Click Confirm
Click Save & Continue and click Publish & Finish
Same steps can be used to add access to your services and day passes
Archie tip: When a plan with a door access configuration is acquired, Archie will automatically link a DoorFlow account to the user.
Archie tip 2: When a plan is bought from a business account, by default all beneficiaries will be part of the plan, if this option is used, Archie will automatically link a DoorFlow account to all members of the business account. If specific beneficiaries were selected when buying the plan
Step 4. Manually assign a DoorFlow account to a User
On the main page, go to "Accounts" and then select "Personal" or "Teams".
Find the account you want to edit, click the three dots next to the status and click "Open."
Archie tip: You can also find an account by going to the search bar in the upper left part of the main menu and typing the name of the account
Under the General tab and click the Door access sub tab
Click the Add account button
Select the Groups that you want to assign to this user
Set the Start date and time when you want the access to be effective
Specify whether you want the access to be indefinite or if you prefer to set an end date.
Click Confirm
Step 5. Configuring your visitor policies
Go to "Settings / Visitor / General "
Scroll down to the section "Visitor check-out policies"
Select "Allow self check-out" if you want your visits to be able to check out
Select "Activate auto check-out" to mark your visitors as checked out at the end of the day in case that an exit hasn't been registered