In this article, we will review the steps required to integrate your Papercut MF account with Archie. Before starting these steps, you must have already created an account in Papercut MF.
Step 1: Integrating Your Papercut MF Account with ARC
Go to Settings / Integrations / App Marketplace.
Locate the Papercut MF app and click View Integration.
Click Connect Papercut MF.
You will be taken to the Papercut MF configuration section with the following fields:
Select Type: Specify if the account is on the Cloud or On Premise (common option: On Premise).
Select Billing Mode: Choose to bill per location or centralized in the primary location.
Per location: If a user prints in different locations, they will receive an invoice in each location used.
Centralized: If a user prints in different locations, they will receive one invoice with all the details in their primary location
Portal URL: (Optional) Add the URL where users will be redirected to print or check their usage.
Nodes: Add the server that hosts the app.
Click Add a node, enter the node URL/IP, node port, and access token.
You can set different servers for each location or use the same server for all locations. Archie will create users on all servers listed.
Click Connect. If Archie successfully connects to the server, a green check will appear. If there's an error, verify the information entered.
Step 2: Setting Up Papercut MF Integration with Your Plans
Go to Settings / Inventory / Plans & Products.
Locate the desired plan, click the three-dot button, and select Edit.
Click the Integrations tab.
Enable the option: The plan gives access to a Papercut MF account.
When enabled, the account purchasing the plan will automatically have the option to create a Papercut MF account, they can create the account by visiting the Building Guide and selecting the option in the upper-right corner, if the plan has beneficiaries, they can follow the same steps to create an account.
Archie Tip: When the subscription ends, the Papercut MF account is automatically deleted. If they get a new subscription, the setup steps must be repeated.
Step 3: Creating an Account Manually (Without Assigning to a Plan or Subscription)
On the main page, go to Accounts, locate the desired account, click the three-dot button, and select Open.
Under the General tab, click Printing.
Click Create Papercut MF Printing Account.
Enter the desired password and click Confirm.
Archie Tip: When you archive an account, the Papercut MF account is automatically deleted. If you restore the account, you will need to create the Papercut MF account again.
Step 4. Working with printing credits
Similar to the process with regular credits for plans or day passes, printing credits can also be added to a plan or a day pass. The same ratio of 1 credit equals $1 applies. The process to add printing credits to plans or day passes is the same, and you will find the printing credit sessions below the regular credits section after your integration has been completed.
You can choose to either give access to all paper types or specify which paper types the credits should apply to
Note: When giving access to specific paper types and colors you must select at least one paper type and at least one color type.
For more information you can refer to the Working with credits article.
When the invoice is calculated, the system will compile all printing activity and determine the total payment value. If the account has available printing credits, these credits will be utilized first, and the system will only display the remaining amount to be paid if the printing credits are insufficient to cover the entire cost.