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Month End
Month End Process Summary
Month End Process Summary

Here is a summary of all tasks in the month end billing process

Cameron Higgins avatar
Written by Cameron Higgins
Updated over a week ago

  • Before beginning month end check that: 

  • horse ownership records are up to date

  • all procedures and movements have been recorded

  • external horse charges have been entered

  • agistment and training fees have been charged (group adds)

  • bank reconciliations have been completed

  • owner adjustments and sales proceeds are entered

  • Go to Finance > Month End to start the month end wizard

  • The statement date will be the last day of the month being reported

  • Validation Checks: Resolve all validation issues displayed before proceeding with month end

  • Check transactions then create invoices - resolve any horse ownership share issues

  • Check invoices created, at this stage changes can still be made if necessary

  • Apply Discounts: Click Process to apply owner discounts to eligible owners

  • Apply Interest: Click Process to charge interest on overdue accounts if necessary

  • Debtors Loans: Click Process to apply debtors loan balances to invoices generated

  • Create Statements: Click Create to create owner statements for the month

  • Validation Checks: Call Ardex if any validation errors display in this screen

  • Send Statements: First print all paper statements, then send all e-mail statements

  • Month End is complete, we recommend closing the period for data entry

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