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How to procure parts using PartsTech?

Follow this guide to integrate your PartsTech account with ARI and order parts from your local suppliers.

Christo avatar
Written by Christo
Updated over 2 years ago

Create a PartsTech Account

– free of charge –

  1. Sign Up
    If you don’t have an account with PartsTech already, then you can easily sign up here to create one for free. It takes only a few minutes.

  2. Choose your Parts Suppliers
    Select your preferred parts suppliers that are closest to your location. This will ensure fast delivery and reliable services.

  3. Confirm your account
    You will be prompted to enter your supplier’s account info. Follow the guides in order to have a successful connection so you can place orders

Connect ARI with PartsTech

– takes only a minute –

Before you can use the PartTech integration, you need to make sure your accounts are connected. This will allow you to open your PartTech account inside ARI without having to leave the app.

  1. login to ARI

  2. got to ARI Settings/Parts Ordering Setup

  3. click on the “click here to get your credentials”

  4. copy-paste your PartsTech username and API Key into ARI

  5. click the “Connect to PartsTech” button

If all good, you should see a Connection Successfull message

Add Parts to JobCards

– create Estimates & Invoices –

One of the biggest advantages of using PartsTech is the ability to add search easily for parts within your network of suppliers. Once you found the right part for your vehicle, add it to your cart. Close the PartsTech session and ARI will prompt you to import those parts right into your current JobCard

Add Parts to PartsTech Cart

  1. Create a new JobCard inside ARI

  2. Add a Client and a Vehicle (preferably with a valid VIN)

  3. go to (+)Parts

  4. click the “Order from PartsTech” button
    – a new window will open inside ARI with a new PartsTech session.
    – if your vehicle has a valid VIN, then PartsTech will load the vehicle in the session

  5. choose the parts you want and “Add to Cart”

  6. CLOSE the PartsTech Window
    – do NOT click Buy Now yet. You will do that at a later stage.

  7. You will be prompted to import your parts into your current JobCard

  8. finalize your jobcard and SAVE

Order the Parts

  1. Open the previously created JobCard

  2. go to More (upper right corner)
    – click on the PartsTech Order
    – the previous session will load up in a new window

  3. click on the PartsTech Cart and then hit the Buy Now button

  4. Close the window and return to ARI

That’s it. Your order will be processed by the supplier you’ve selected and your parts will be delivered to your address.

Add Parts to Inventory

– Using Accounting / Purchases –

Another way to add PartsTech items to ARI is via the Purchases feature in Accounting. This will allow you to import items straight into your Inventory. Follow the steps below to create a purchase and update your inventory items automatically.

Add Parts to Purchase

  1. create a new Purchase from the Accounting page

  2. click the PartsTech button
    – a new window will open with a new PartsTech session

  3. select the parts you need and Add to Cart
    – DO NOT buy them yet., just leave them in the Cart for now

  4. Close the PartsTech window

  5. Import the parts into your Purchase.

  6. Save the Purchase

  7. mark as Received to update the Inventory

Order your Cart

  1. Open the Purchase

  2. click the PartsTech button
    – a new window will open with the associated PartsTech session

  3. click the Cart

  4. Buy Now to order the parts

  5. close the PartsTech window

That’s it. Your order should be processed by the supplier.

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