Managing Access as an Admin
Step-by-Step Instructions
1. Navigate to your ARI HQ section of the system
Log in to ARI.
Go to your institutions HQ section in the drop down at the top of your screen
⚠️This is not available for most individual coaches, only admins. If you are a single team coach skip to the section below.
2. Go to Teams
Click on “Teams.”
Select the sport or account you want to manage (e.g., Baseball).
Removing a User
3. Locate the User
In the team view, find the coach or staff member in the user list.
4. Open User Options
Click the three dots (⋮) next to their name.
5. Choose an Action
You have two options:
Suspend Access
Temporarily removes access
Remove User
Permanently removes access from the system
Select who on staff you want to transfer their auto groups to.
Adding a New User
6. Add a New Member
While still in the team (sport) area, select “Add New Member.”
7. Choose How to Add the User
You have two options:
Option A: Add an Existing User
Use this if the person already has an account in ARI
Example: A coach working across multiple sports
Select their email address
Assign the appropriate role
Option B: Create a New User
Use this for brand-new staff members
Enter their .edu email address
Assign a role:
Admin (most coaches)
User
8. Save
Click Save
The new user will receive an email invitation to set up their account
9. New User Training
Reach out to your ARI Customer Success Manager to schedule a training for any new users added to the system!
If you are not sure who your ARI Customer Success Manager is, send an email to support@arirecruiting.com.
How Coaches Can Manage User Access in ARI (Sport Account Level)
Video Tutorial
Step-by-Step Instructions
1. Open Your Sport Account Settings
Log in to ARI.
Click on “Settings.”
2. Go to the Users Section
Within Settings, scroll down and select “Users.”
This will display a list of all users associated with your account.
3. Review the User List
By default, you will see active users.
You can also view:
Inactive users
Dismissed users
Invited users
✅ This helps you track who currently has (or had) access.
Removing or Updating a User
4. Locate the User
Find the staff member you want to manage in the list.
5. Open User Options
Click the three dots (⋮) next to their name.
6. Choose an Action
You have two options:
Suspend Access
Temporarily disables login access
Remove User
Permanently removes the user from the account
Select who on staff you want to transfer their auto groups to.
Adding a New User
7. Click “+New Team Member”
At the top right of the Users page
8. Enter User Details
Input the staff member’s .edu email address
Assign a role:
Admin (recommended for most coaches)
User
Cannot access: user settings, SMS fund settings
9. Save
Click Save
The new user will receive an email invitation to set up their login