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Sharing Courses for Self-Enrollment

Learn how to let learners enroll themselves in a course: share an enrollment link or QR code, list the course in your organization's course catalog, or set a course code.

Platform access level: Org Admins, Managers, and Distributors (anyone who delivers courses).

Enrolling learners yourself works when you have the roster, but sometimes the roster should build itself. Learners can join a course from a link you share at an all-hands, a QR code on a poster, or a catalog they browse on their own time. All of that is set up in one place, a schedule's Share schedule panel, and this guide walks through each option.

1. Open the Share schedule panel

Open your course's schedule from the Delivery page, then select Share schedule at the top, next to Enroll learners.

a schedule's page with Share schedule circled at the top right, next to Enroll learners

Everything below happens in the panel that opens.

Note: The panel also holds Prioritize enrollment, which moves this schedule to the top of the up next queue for all new enrollments. It affects delivery order, not self-enrollment.

2. Turn on link enrollment

Self-enrollment starts with the Enable link enrollment toggle at the top of the panel.

the Share schedule panel with link enrollment on: the Share to web link and QR code, the Display in course catalog toggle, and code-based enrollment

Turning it on brings up a Share to web signup link you can copy and a QR code you can download, both opening the same enrollment page. Handing either one out is the direct route, where you decide who receives it. Use the link in messages and emails, and the QR code anywhere print or slides work better.

3. Display the course in the course catalog

A shared link reaches the learners you send it to. The course catalog is the other route, a single browsable page for your whole organization that learners open without logging in, search and filter, and enroll from on their own.

the course catalog page learners see: course cards with Course details and Quick enroll buttons, plus search and filters

Two toggles in the Share schedule panel put a course on that page. Enable link enrollment stays on, and Display in course catalog underneath it is a second switch you turn on as well, so the link and QR code keep working whether or not the course is listed. You share the catalog link once and it stays current. That makes it the right home for a suite of courses learners can join any time, like a leadership series or optional trainings.

  • The listing depends on link enrollment: Turning link enrollment off switches Display in course catalog back off with it, so switch the catalog toggle on again when you re-enable link enrollment.

  • The schedule must be live: A course appears in the catalog once its schedule is enabled, and test schedules stay off the page.

  • Learners see cards, not schedules: Each course shows its image and description with Course details and Quick enroll buttons, so write the course description for learners. The learner side is covered in Self-Enrolling in a Course.

4. Enable code-based enrollment

A course code lets learners enroll by sending a short message. It works well when learners already use that delivery method and texting a code is quicker than opening a link.

  1. Turn on Enable code-based enrollment.

  2. Enter a 4 to 8 character code of letters and numbers, or use the regenerate icon for a fresh one. Words your learners already associate with the course are easier to remember than random characters.

  3. Share the instruction the panel shows, like the number learners text the code to.

Tip: Codes are easy to say out loud, so they work well in live settings: a trainer closing a session with "text SALES26 to this number" enrolls the whole room without a single roster upload.

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Note: Need help at any point? Reach out to your Arist Customer Success contact, or email support@arist.co.

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