Hidden Fields

Whether you’re building complex workflows, internal scoring systems, or simply storing values behind the scenes, hidden fields can help streamline your process without cluttering your form.

What Are Hidden Fields?

Hidden fields are form elements that are either:

Not visible to some or all users
Visible only to Admin users
Visible but not editable

These fields are incredibly useful for behind-the-scenes data handling, logic calculations, or admin-only annotations.

Common Use Cases

Here are some of the most effective ways to use hidden fields:

Use Case	Description
Admin Notes	Add a hidden text field that Admins can use to leave comments or scores without displaying it to users.
Scoring Systems	Use hidden number fields to calculate totals, display scores to Admins only, or trigger logic-based actions.
Pre-Populated Data	Store default or fixed values (e.g. reference IDs, region codes) using hidden fields.
Conditional Logic	Drive logic-based actions or email automations using values users don’t need to see.
Data Injection	Use hidden fields with API calls or Data Search to pull in data silently in the background.

How to Hide Fields on a Form

Follow these steps to hide a field:

Open your form in the Form Builder
Click on the field you want to hide
On the right-hand side, the field settings panel will appear
Locate the “Visible to” and “Editable by” dropdown's in the settings

Visibility Options

Under the “Visible to” dropdown, you can choose:

Option	Who Sees It
Everyone	All users can view the field
Admin Only	Only Admin users can see the field
Hidden	Field is not visible to any user

Use “Admin Only” when you want staff to see or interact with the field
Use “Hidden” when storing backend data, performing calculations, or using API integrations

Edit Permissions

If Admin Only is selected, a new option appears: “Editable by”

Option	Who Can Edit
Admin Only	Admins can change the value
Not Editable	Field is view-only, even for Admins

This is ideal when:

You want to show data (like a score) but prevent changes
You want Admins to leave notes or feedback

Example Setup

Let’s say you’re creating a job application form that includes a hidden "Admin Score" field:

Set Visible to: Admin Only
Set Editable by: Admin Only

This ensures:

The score field is not visible to applicants
Only Admins can add/edit the score after submission
The form layout stays clean and uncluttered

What Happens When You Publish

Hidden fields will not appear to users who don't have visibility rights
The layout will not break—there are no gaps where hidden fields exist
These fields can still be:
- Referenced in formulas
- Included in email logic
- Used in API/Data integrations

Summary

Feature	Description
Visibility Control	Show fields only to specific roles
Secure Input	Lock fields from being edited
Intelligent Logic	Use hidden values to trigger form behavior
Seamless Layout	Hidden fields don’t disrupt form design
Admin Tools	Perfect for internal notes, calculations, and reviews

In This Article: