As your organization grows, keeping track of meetings, bookings, and deadlines becomes more complex. That’s where Google Calendar comes in — and with Array’s Google Calendar integration via Zapier, you can automatically schedule events the moment a form is submitted.
Whether you’re coordinating a team, booking resources, or confirming appointments, this automation saves time and ensures nothing falls through the cracks.
What You’ll Learn
How to set up Zapier
How to set up a Trigger using Array
How to create a Google Calendar event via an Action
How to connect your Array account to Google Calendar
How to schedule calendar events automatically using form submissions
How to view created events in your Google Calendar
Step 1: Set Up Zapier
Visit the Array Zapier Integration Page
Create or log into your Zapier account at zapier.com
Click "Make a Zap" to begin automation
Step 2: Set Up a Trigger (Array)
Search for Array as the Trigger App
Select “New Form Entry” as the Trigger Event
Sign in to your Array account
Choose the form you want to trigger the event
Use Load More or enter the Form ID from the URL if needed
Ensure at least one submission has been made to allow testing
Test your trigger to confirm setup
Step 3: Set Up an Action (Google Calendar)
Search for Google Calendar as your Action App
Select the “Create Detailed Event” option
Sign in to your Google account when prompted
Customize your event using data from your form:
Calendar: Choose your calendar (personal, team, etc.)
Summary: Use a field from your form for the event name
Start/End Time: Map these from a date/time field in your form
Description: Include notes or a link to the Array response
Location (optional): Use a location field from your form if applicable
Test the action to ensure the event is created successfully
Click Finish, give your Zap a name, and toggle it ON
Your automation is now live! Each form response will instantly schedule a new Google Calendar event.
What Is Google Calendar?
Google Calendar is part of Google Workspace and helps teams manage their time collaboratively. You can view team availability, schedule meetings, book resources, and more — all in one shared environment.
Connect Google Calendar to Array (Native Integration)
You can also use Array’s native Google Calendar integration for even faster setup.
How to Connect
Go to Installed Apps in your Array account
Search for Google Calendar
Click Install
Authorize Array to access your Google account by clicking Allow
Your Google account is now connected to Array
To add more accounts, click “Add Google Calendar Account”
To remove an account, click the X next to the email address
Schedule Events from Form Submissions
You can directly link form fields to Google Calendar events within Array.
Here's how:
Open the Form Builder
From the Date/Time tab, add a Date or Date & Time field
Hover over the field, then click the white Google Calendar icon (top right)
This opens the Calendar Settings menu
Click the Google Calendar option
You’ll see all available calendars connected to your account
Select the calendar(s) you want to link
Click Link
Now, when a form is submitted with a selected date, a new calendar event is created.
Viewing the Event in Google Calendar
Once the form is submitted:
A new event will appear in your linked calendar
The event includes:
The title (from the form field you mapped)
Start and end times
Additional info like form response links or meeting location
If you included a response link, click through from the calendar to view full submission details in Array
Tips & Best Practices
Tip | Description |
Use Date & Time Fields | Always use the Date & Time field type in your form for reliable scheduling |
Add Zap filters | Use Zapier filters to limit event creation to specific form conditions (e.g., only when a certain field is “Yes”) |
Share calendars | Link to team-shared calendars in Google Workspace for improved visibility |
Include location fields | If booking meeting rooms or site visits, collect location info in the form |
Summary of Features
Feature | Description |
Auto-create calendar events | Instantly schedule based on form submissions |
Use form date/time | Events are set with precise times based on submitted info |
Include details | Attach form links and notes to each calendar event |
Native or Zapier | Use either native Array tools or Zapier, depending on complexity |