With just a few clicks, you can provide colleagues with access to critical forms like incident reports, inventory checklists, or customer feedback surveys — all in one secure platform.
In this guide, we’ll walk you through:
How to share folders with other users or teams
How to share individual forms with specific roles and permissions
Sharing a Folder
To share an entire folder (which can include multiple forms), follow these steps:
Step 1: Navigate to Folders
Click the Tools dropdown menu at the top right of your screen (next to your account name).
Select Folders from the list.
Step 2: Choose a Folder to Share
You’ll now see a list of all folders in your account.
Locate the folder you want to share.
Click the Plus (+) icon on the right side of the folder row.
Step 3: Select Users or Teams
A sharing menu will appear with a list of all users and teams in your Array account.
Use the search bar to quickly find a specific user or team.
Step 4: Assign Roles & Permissions
Click the Role button next to the user or team name.
Select the permission level you’d like to assign:
View Only – See but not edit forms or submissions
Edit – Modify forms and review submissions
Submit Only – Complete forms without making structural changes
Admin – Full control over the folder and its contents
Once selected, click Share in the bottom-right corner to confirm.
You can share the folder with multiple users or teams at once.
Sharing a Form
To share a single form directly (without sharing the entire folder), follow these steps:
Step 1: Navigate to Forms
Click the Tools dropdown menu.
Select Forms.
Step 2: Choose a Form to Share
From your list of forms, find the one you want to share.
Click the Plus (+) icon to the right of the form.
Step 3: Select Users or Teams
Just like with folders, you’ll be shown a list of available users and teams.
Use the search bar to quickly locate someone.
Click the Role button to assign specific form permissions.
Step 4: Confirm Sharing
Choose the appropriate permissions (View, Edit, Submit Only, or Admin).
Click Share to finalize.
You can also share forms with entire teams in just a few clicks.
Need Help with Roles and Permissions?
Visit our User Permissions Overview to learn what each role allows and how to best manage user access across your organization.
Pro Tips
Use folder sharing to give users access to multiple forms at once.
Use form-level sharing for granular control over who can access specific forms.
You can update or revoke sharing permissions at any time.
If you need assistance, feel free to reach out to our support team via live chat or by submitting a support request. We're happy to help you set up your sharing structure in a way that works best for your team.