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How to Import Works into ARTERNAL
How to Import Works into ARTERNAL

Learn how to import works into ARTERNAL using a template, including how to upload and process your spreadsheet.

Yujia Zheng avatar
Written by Yujia Zheng
Updated over a month ago

Batch-importing works from an Excel or Google Sheet can save you time 🎉. Whether you're uploading new work or batch-updating existing ones, importing via a CSV file is the most efficient method. Follow this guide to ensure a smooth import process. For a detailed breakdown of the import template, check out our article here.

Step 1: Access Import/Export

  • In the bottom-left corner of your screen, select your account > Import/Export.


Step 2: Navigate to Import Works

  • In the left-hand banner, click on Import Works.


Step 3: Get the Template

  • To view the template for importing works, click Get Template.

Things to Keep in Mind:

  • Optional Fields: You don’t need to fill in every column. Leave columns blank if certain information is unavailable.

  • Header Formatting: Ensure all spreadsheet headers are in lowercase and use underscores (e.g., first_name, last_name) as shown in the template.

  • Multi-Entry Fields: Only the tags and roles fields allow multiple entries. Separate values with commas. Other fields like email and assigned lists only accept single entries.

  • File Format: The spreadsheet must be in CSV format.

  • Work Limit: Each CSV file can hold up to 2,000 works. For larger lists, split them into separate files.

  • Updating Existing Works: ARTERNAL uses the inventory number to identify works. If a work already exists, it will be updated instead of created as a duplicate.


Step 4: Upload Your File

  • Fill out the template, then return to ARTERNAL and select Upload Spreadsheet.


Step 5: Start the Import Process

  • In the Upload File window, add your completed spreadsheet. Your import will begin processing automatically.


Frequently Asked Questions (FAQ):

Q: Where can I find the template for importing works?
A: You can find the template by going to Import Works and selecting Get Template.

Q: How do I upload my works to ARTERNAL?
A: Once you’ve filled out the template, go to Import Works and select Upload Spreadsheet to upload your file.

Q: What happens after I upload the spreadsheet?
A: Your import will start processing automatically, and your works will be added to the inventory once completed.

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