How to Manage and Verify Artwork Titles and Descriptions in ArtHelper

Every image you upload to ArtHelper has a **Title** and a **Description**. They show up on your public artist profile, on social posts you create from the image, and inside the AI tools when you ask Arty to write about the piece. This article covers how to edit them, how to confirm the change was saved, and how to fix the most common upload problems.**Note:** This article covers **artwork image management only** — uploading and organizing images of your work, their titles, descriptions, and technical details. For instructions on uploading your **profile photo** and **banner image**, see the [Public Profile Setup](https://help.arthelper.ai/profile/public-profile-setup) article.## How to edit a title or description1. Go to [My Artwork](https://app.arthelper.ai/my-artwork) and click the image you want to update. The image opens in a detail view.2. Click **Edit Details**. The Artwork Details panel slides in from the right.3. Update the **Title** and **Description** fields.4. Click **Save** at the bottom of the panel. You'll see a "Details updated successfully" confirmation appear.💡 **Tip:** You can also reach the Edit Details panel without opening the image first. On [My Artwork](https://app.arthelper.ai/my-artwork), hover the image, click the **•••** button in the top-right corner of the image card, then click **Edit Details**.## Adding technical details — dimensions, medium, substrate, and yearArtHelper now automatically extracts and displays technical specifications for each artwork, including:- **Dimensions** — width and height (often pulled from camera EXIF data when available) - **Medium type** — oil, acrylic, watercolor, charcoal, digital, mixed media, etc. - **Substrate** — canvas, paper, panel, board, etc. - **Year created** — the year you made the pieceYou'll find these fields in the same **Artwork Details** panel where you edit title and description:1. Go to [My Artwork](https://app.arthelper.ai/my-artwork) and click the image you want to update.2. Click **Edit Details**. The Artwork Details panel slides in from the right.3. Scroll down to see the technical fields below the title and description. ArtHelper tries to fill in what it can detect automatically (especially dimensions from EXIF data), but you can edit any field if the auto-extraction got something wrong.4. Fill in only what applies to the piece — leaving a field blank is perfectly fine. Not every work has a substrate label, and some pieces don't have a known creation year.5. Click **Save** at the bottom of the panel.💡 **Tip:** Dimensions are extracted from camera EXIF metadata when available, so if you photograph your work with a phone or camera that records image dimensions, ArtHelper will often pre-fill this field for you. You can always edit it to reflect the physical artwork dimensions instead of the photo dimensions.### Dimension fields auto-correcting or changing custom sizesIf you're typing dimension measurements and they seem to auto-correct or change unexpectedly (for example, typing "13 x 12.5 inches" and seeing it change to something else), this is usually your mobile keyboard's autocorrect feature triggering on the "x" character:- **Type slowly** to give the field time to register each character before autocorrect kicks in.- **Use desktop instead of mobile** when entering precise custom dimensions — desktop browsers typically don't have aggressive autocorrect.- **Type "by" instead of "x"** — entering "13 by 12.5 inches" avoids the autocorrect trigger while remaining clear and readable.- **Turn off autocorrect temporarily** in your phone's keyboard settings if you're entering measurements for multiple pieces.Once the dimensions are saved correctly, they'll stay that way — this is only a data-entry issue, not a storage problem.## Adding a description to a collection or series (not just individual images)Many artists organize their work into collections or series and want to add an overall description that applies to the entire group — separate from the individual image descriptions.**Currently, ArtHelper does not support collection-level or series-level descriptions.** You can only add titles and descriptions to individual artwork images.If you want to communicate information about a series or body of work:- **Add series context to each individual image description** — include a sentence like "Part of the Coastal Series, 2023" or "From my exploration of urban landscapes" in each piece's description field.- **Use consistent naming** — title each piece in the series with a shared prefix ("Metropolis Study No. 1", "Metropolis Study No. 2", etc.) so viewers understand they're related.- **Describe the series in your Artist Statement** — your public profile's artist statement (editable in Profile settings) is a good place to explain the themes, process, or inspiration behind a major body of work. See the [Public Profile Setup](https://help.arthelper.ai/profile/public-profile-setup) article for instructions on editing your artist statement.If collection-level descriptions are important to your workflow, please contact ArtHelper support and let us know — user feedback helps us prioritize new features.## How to confirm your changes savedIf you see the "Details updated successfully" toast after clicking **Save**, you're good — the change is live. If you want to double-check:1. Close the Artwork Details panel.2. Navigate away from [My Artwork](https://app.arthelper.ai/my-artwork) (any other page works), then come back to it.3. Click the same image again. The new title and description should be there.## A naming routine for new uploadsThe fastest way to keep your gallery tidy is to set the title and description at upload time, instead of fixing things later. Right after each [Upload](https://app.arthelper.ai/upload):- Open the new image from [My Artwork](https://app.arthelper.ai/my-artwork) and check the title — sometimes the original filename ("IMG_2941.jpg") gets pulled in and needs to be replaced.- Click **Edit Details** and write a one-sentence description of the piece. Even a short one helps the AI tools later when you ask Arty to write a caption or email.- Click **Save**.## Naming systems for series and large bodies of workIf you make a lot of work or paint in series, generic titles like "Untitled 4" become hard to navigate. A few patterns artists tend to find useful:- **Subject + Mood** — "Forest at Dawn — Somber"- **Series Name + Number** — "Metropolis Study No. 4"- **Location + Season** — "Coastline — Late Autumn"- **Medium + Subject** — "Charcoal Figure Study"Whichever pattern you pick, the value comes from sticking with it across your whole gallery so you can scan and find pieces fast.## Choosing which artwork images to uploadWhen you're preparing images for a specific purpose — magazine submissions, book projects, portfolio curation, or sending to a gallery — you don't need to upload your entire body of work. Here's how to choose:### How many images to selectMost calls for submission, publisher requests, and portfolio reviews ask for **4–8 images**. This range means:- **Your strongest work** — pieces you're most proud of or that have received the best response from collectors, curators, or peers.- **Your most recent work** — especially if your style or subject matter has evolved. Recent work shows where you are now as an artist.- **Representative range** — select pieces that show the breadth of your practice without overwhelming the viewer. If you work in multiple mediums or subject areas, include one or two examples of each.More images can dilute impact. A tight selection of 5–6 strong pieces communicates more clearly than 20 mixed-quality images.### For magazine or publication submissionsMost art magazines and journals specify how many images to submit (usually 3–6). Read the submission guidelines carefully and:- **Match the theme or call** — if the publication is themed (landscape, portraiture, abstract, etc.), choose images that fit.- **Show finished, professional work** — avoid sketches, studies, or work-in-progress shots unless explicitly requested.- **Include variety within coherence** — your images should feel like they come from the same artistic vision, but show you can explore that vision in different ways.### For book projects or monographsIf you're working with a publisher or preparing a self-published book:- **Select a narrative arc** — choose images that tell a story or illustrate a progression (chronological, thematic, technical).- **Represent major series** — include 1–3 images from each major body of work so the book reflects your full practice.- **Prioritize high-resolution files** — books require print-quality images, so upload the highest-resolution photos you have of each piece.### For portfolio reviews and gallery submissionsGalleries and curators want to see:- **Consistency of voice** — images that feel like they belong together, even if they're different subjects or mediums.- **Technical excellence** — well-photographed, well-lit images that show your work at its best.- **Recent work** — unless you're applying for a retrospective or survey show, focus on work from the last 1–3 years.### Quick selection checklistBefore uploading, ask yourself:- Does each image represent my best work? - Do the images work together as a set? - Are the photos high quality (good lighting, accurate color, sharp focus)? - Does this selection match what the recipient is looking for?If you answer yes to all four, you're ready to upload.### Quality over quantityWhen in doubt, **upload fewer, stronger images** rather than padding your submission with weaker work. A tight set of 4–6 excellent images will make a much better impression than 15 mixed-quality images. Publishers, curators, and editors look at hundreds of submissions — a focused selection respects their time and makes your work easier to evaluate.If you're unsure which pieces are strongest, ask a trusted peer, mentor, or gallery director for feedback before uploading.## Where to upload profile information (name, bio, artist statement)The artwork upload flow is only for uploading **images of your work** and their details (title, description, dimensions, medium). Your **profile information** — your name, bio, artist statement, contact info, and profile photo — is managed separately in your **Profile settings**, not during artwork upload.To edit your public profile:1. Go to **Profile settings** from the main navigation.2. Update your name, bio, artist statement, website, and contact information.3. Upload a profile photo if you haven't already.4. Click **Save**.For detailed instructions on setting up your public profile, see the [Public Profile Setup](https://help.arthelper.ai/profile/public-profile-setup) article.## Common upload issues and fixes### Autocorrect changing custom dimensionsIf you're entering dimensions and the numbers keep changing on you — especially on mobile — your browser or device is likely auto-correcting what you type. This happens most often with dimension formats like "13 x 12.5" where autocorrect tries to "fix" the x character.**How to fix it:**- **Turn off autocorrect in your browser or keyboard settings** while entering measurements. On iPhone, go to Settings > General > Keyboard and toggle off Auto-Correction. On Android, open your keyboard app's settings and disable autocorrect. You can turn it back on when you're done.- **Use the Description field instead** if the dimension field won't accept your exact measurements. Type the full dimensions ("13 x 12.5 inches, oil on canvas") in the Description field where autocorrect is less aggressive, and leave the dimension field blank or simplified.- **Switch to desktop** if you're on mobile — desktop browsers generally don't have autocorrect on number fields.### iOS and Android keyboards changing dimension numbers automaticallyIf you're typing dimensions on a phone or tablet and the numbers keep changing to something you didn't type — for example, typing "13 x 12.5 inches" and seeing it become "13 x 125 inches" or "13 x 12" — this is usually caused by your device keyboard's **smart punctuation** or **autocorrect** feature interpreting the "x" character or decimal point in unexpected ways.**How to fix it:**- **Type dimensions in a note app first, then copy and paste** — open your phone's Notes app (iPhone) or any plain text editor (Android), type the dimensions exactly as you want them ("13 x 12.5 inches"), then copy the text and paste it into the ArtHelper dimension field. This bypasses autocorrect entirely.- **Turn off smart punctuation in your keyboard settings** — on iPhone, go to Settings > General > Keyboard and toggle off **Smart Punctuation**. On Android, open your keyboard app's settings (usually Gboard or Samsung Keyboard) and disable **Auto-correction** or **Smart typing**. You can turn these back on after entering your dimensions.- **Use a desktop or laptop instead** — if you're entering dimensions for multiple pieces, switching to a computer will avoid the issue completely. Desktop browsers don't have aggressive autocorrect on text input fields.- **Type "by" instead of "x"** — entering "13 by 12.5 inches" avoids the autocorrect trigger on the "x" character while remaining clear and readable.Once the dimensions are saved correctly, they'll stay that way — this is only a data-entry issue on mobile devices, not a problem with how ArtHelper stores the information.### Upload loops back to image selection after I choose imagesIf you select images to upload and the interface immediately returns you to the file-picker or image-selection screen without actually uploading anything, this is usually caused by one of three things:**1. File size too large**ArtHelper has a maximum file size limit for individual images (typically 25 MB per file). If any of your selected images exceed this limit, the upload may fail silently and loop back to the selection screen.**How to fix it:**- Check the file sizes of the images you're trying to upload. On a computer, right-click the file and select "Get Info" (Mac) or "Properties" (Windows) to see the file size. - If any files are larger than 20 MB, resize or compress them before uploading. Most photo editing apps (Photoshop, Lightroom, Preview on Mac, etc.) can export a smaller version of the image. - Try uploading one image at a time to identify which file is causing the problem.**2. Unsupported file format**ArtHelper accepts JPEG, JPG, PNG, and most common image formats. If you're trying to upload a TIFF, PSD, AI, or other non-standard format, the upload may fail.**How to fix it:**- Convert the image to JPEG or PNG using a photo editing app or online converter before uploading. - If you need to preserve the original file format for archival purposes, keep the original on your computer and upload a JPEG copy to ArtHelper.**3. Browser compatibility issue**Some older browsers or browsers with aggressive privacy extensions can interfere with the file upload process.**How to fix it:**- Try a different browser (Chrome, Firefox, Safari, or Edge). - Disable browser extensions temporarily, especially ad blockers or privacy tools, then try uploading again. - Clear your browser cache and cookies, then restart the browser and try again.If none of these solutions work, contact ArtHelper support with details about which browser and device you're using, and we'll investigate further.### Which images to submit for specific opportunitiesWhen a magazine, publisher, gallery, or curator asks you to submit work, you might wonder: should I upload everything and let them pick, or should I choose specific pieces first?**The answer: ask the requester which pieces they want.**Don't guess. If the opportunity came with specific instructions ("submit 5 images of recent work"), follow those. If the request was vague ("send me some images of your work"), reply and ask:- How many images would you like to see? - Are you looking for a specific theme, medium, or subject? - Should I send recent work, or would you like to see a range across my practice?ArtHelper stores all your uploaded work in [My Artwork](https://app.arthelper.ai/my-artwork), so you can always go back later and select different pieces if the first set wasn't what they wanted. You're not locked into a single choice — upload what seems right based on their guidance, and adjust if they ask for something else.### Uploading profile information vs artworkIf you're trying to upload your artist name, bio, or artist statement and you're in the artwork upload flow, you're in the wrong place. Here's the difference:- **Artwork upload** ([My Artwork](https://app.arthelper.ai/my-artwork)) is for uploading **images of your work** and adding details like title, description, dimensions, and medium.- **Profile settings** is where you add **your name, bio, artist statement, profile photo, and contact information**.If you're trying to upload your artist name or bio, that's not an artwork upload — go to **Profile settings** instead and update those fields there. See the [Public Profile Setup](https://help.arthelper.ai/profile/public-profile-setup) article for step-by-step instructions on filling out your profile.## Common issues when editing artwork details### Auto-correct changing numbers in dimension fieldsIf you type a dimension like "12.5" and it changes to "125", or you type "13" and it becomes "130", this is your mobile keyboard auto-correcting numbers — not an ArtHelper bug.**How to fix it:**- **Double-check the dimension field immediately after typing.** Don't tap Save right away. Look at what actually appears in the field.- **Tap the field again if the number changed.** Your keyboard may have auto-corrected it. Delete the wrong number and type it again, watching carefully as you type.- **Manually fix it before saving.** Once the correct dimension is showing in the field, then tap **Save**.This is a phone keyboard behavior, not a problem with ArtHelper. Once you save the correct dimension, it stays correct.### Changes not savingIf you edit a title, description, or dimension and tap **Save**, but the edit disappears when you go back to the image:- **Wait 3 seconds after tapping Save before navigating away.** Give the save operation time to complete. Don't immediately close the panel or switch pages.- **Check your internet connection.** If your connection dropped mid-save, the edit won't go through. Make sure you're online and try saving again.- **Try airplane mode, then back online.** Turn on airplane mode for 3 seconds, turn it off, wait for your connection to restore, then try saving the edit again.- **If it still fails, report it.** Tap the **Report a problem** link in the bottom nav and describe what happened. Include which field you were editing and what device/browser you're using.## Troubleshooting: My gallery only shows some of my imagesIf you've uploaded multiple images but only see a few displayed on [My Artwork](https://app.arthelper.ai/my-artwork), your gallery is showing a preview of your work and you need to load the rest.**How to see all your uploaded images:**1. Scroll to the bottom of the [My Artwork](https://app.arthelper.ai/my-artwork) page.2. Look for a **"View all work"** or **"Load more"** button or link at the bottom of the image grid.3. Click it to load additional images.ArtHelper displays your most recent uploads first, then loads older work as you scroll down or click "View all work." This improves page load speed, especially if you've uploaded dozens or hundreds of images.If you don't see a "View all work" link and you're certain you've uploaded more images than are currently displayed:- **Hard refresh the page** — press **Cmd + Shift + R** (Mac) or **Ctrl + Shift + R** (Windows) to clear your browser cache and reload the page.- **Check your filters** — if you've applied any filters or sorting options at the top of the My Artwork page, they may be hiding some images. Clear all filters and try again.- **Try a different browser** — occasionally a browser extension or privacy setting can interfere with loading additional images. Switch to a different browser and see if all your work appears.If your images are still missing after trying these steps, contact ArtHelper support — there may be an issue with your account that needs investigation.## Troubleshooting: I see artwork in my portfolio I didn't uploadIf you see images on [My Artwork](https://app.arthelper.ai/my-artwork) that you don't remember uploading, there are a few possible explanations:### Claimed profile with pre-existing scraped workIf you claimed an existing artist profile (rather than creating a new one from scratch), ArtHelper may have previously scraped and added publicly available images of your work from gallery websites, art databases, or online exhibitions before you claimed the profile. When you claim the profile, those images become part of your gallery.**How to check:** Look at the image details. If the images are pieces you've exhibited or sold through galleries, they may have been added automatically before you joined ArtHelper.**How to remove them:** If you don't want these images in your portfolio, see the section below on removing unwanted images.### Accidental bulk uploadIf you uploaded multiple images at once, you may have accidentally selected more files than you intended. This is especially common when selecting images from a folder that contains both finished work and in-progress shots, references, or personal photos.**How to check:** Review your recent uploads and see if any images look unfamiliar or out of place.**How to remove them:** See the section below on removing unwanted images.### Shared account accessIf you share your ArtHelper account login with an assistant, studio manager, or collaborator, they may have uploaded images on your behalf.**How to check:** Ask anyone who has access to your account whether they uploaded images recently.**How to remove them:** If the images shouldn't be in your portfolio, see the section below.### How to remove unwanted imagesTo delete images from your portfolio:1. Go to [My Artwork](https://app.arthelper.ai/my-artwork).2. Click the image you want to remove.3. Click the **•••** menu button (usually in the top-right corner of the detail view).4. Select **Delete** from the menu.5. Confirm the deletion.For detailed instructions on deleting images, see the [Delete Images](https://help.arthelper.ai/artwork/delete-images) article.If you see images you didn't upload and none of the above explanations apply, contact ArtHelper support immediately — there may be an account security issue that needs attention.## Common questions### My changes don't seem to be saving. What's going on?Run through this quick checklist:- **Did you click Save?** The panel doesn't auto-save — the change only commits when you click the **Save** button at the bottom.- **Did you see the green confirmation?** A "Details updated successfully" toast appears in the bottom-right corner when the save goes through. If you didn't see one, click **Save** again.- **Try a hard refresh.** Sometimes the browser caches the old text. Press **Cmd + R** on Mac or **Ctrl + R** on Windows to reload [My Artwork](https://app.arthelper.ai/my-artwork).- **Check your internet.** A dropped connection mid-save will silently fail. Make sure you're online, then try saving again.### My uploads are coming in with the wrong titles automatically.This usually means the original file has embedded metadata (EXIF data from a camera, an export label from Photoshop, etc.) that ArtHelper is reading as the title. To fix it:1. Open the affected image from [My Artwork](https://app.arthelper.ai/my-artwork), click **Edit Details**, fix the title, and click **Save**.2. For future uploads, rename the file on your computer first (for example, "Coastal Series 04.jpg") before uploading.3. If you were bulk-uploading and the titles got scrambled, try uploading one file at a time, or switch browsers to rule out a browser extension interfering.### Will the new title and description show on my public profile?Yes — anywhere the image appears (public artist profile, social posts you generate from it, sparks you run on it) will use the latest saved title and description.