Short answer
Event driven scheduled actions let you run workflows automatically as soon as a new file is added to a Project, without manual steps or time based schedules.
Full explanation
Event driven scheduled actions are automated workflows that respond directly to file uploads. Instead of waiting for a scheduled time or requiring you to start a process manually, these actions run immediately after a file is uploaded and successfully ingested into a selected Project or knowledge base.
You define what should happen when new content arrives. For example, you can trigger summarization, analysis, or insight extraction the moment a document becomes available. This ensures that your Project stays current and that new information is processed consistently.
This feature is especially useful for teams that add documents frequently and want reliable, hands free processing. Because actions only run after successful ingestion, you can trust that the AI is working with complete and searchable content.
Tips
Use event driven actions for repetitive tasks like summaries or key insight extraction to save time.
Apply these actions to Projects with frequent uploads to keep information continuously up to date.
Combine event driven actions with Project Instructions to ensure consistent results across all new files.
Examples
A healthcare provider uploads new clinical guidelines into a Project. As soon as each file is ingested, an automatic summary is generated for staff review.
A financial services firm adds quarterly reports to a knowledge base. Event driven actions immediately extract key metrics and insights for analysts.
A construction firm uploads new safety documents. The system automatically analyzes them and highlights changes or risks for project managers.
A marketing firm uploads client research files. Each upload triggers an insight extraction workflow so strategists always have the latest findings.