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Understanding Your Athletify Schedule: A Guide to Colors and Shades

Every color, shade, and line style in the Athletify schedule view is there to give you critical information at a glance.

James Moore avatar
Written by James Moore
Updated over a week ago

Welcome to Athletify! We believe that a well-designed schedule should do more than just display information—it should communicate it. Every color, shade, and line style in the Athletify schedule view is there to give you critical information at a glance.

This guide will walk you through what each visual cue means, helping you manage your programs more efficiently and avoid common mistakes.

1. Past Events: Grayed-Out Shifts

Have you ever noticed that older shifts look faded? That’s by design.

  • What you see: Any shift that occurred before the current week (specifically, before the last Thursday in the video's example) is grayed out.

  • What it means: This shift is in the past.

  • Why it helps: This visual cue serves as a clear barrier between past and future events. It helps prevent you from accidentally creating or editing shifts on the wrong date, ensuring you're always focused on what’s current and what's coming up.

2. Shift Status: Published vs. Unpublished

When you're building out a schedule, it's important to know what your staff can see versus what is still a draft. The shift's outline tells you its status.

Dotted Outline: Unpublished Shift

  • What you see: A shift with a dotted outline.

  • What it means: This is a draft shift. It has not been published and is not visible to your staff.

  • Why it helps: Dotted outlines give you the freedom to plan. You can create a full schedule, make adjustments, and get everything perfect before your staff ever sees it. This prevents confusion and premature notifications.

Solid Outline: Published Shift

  • What you see: A shift with a solid outline.

  • What it means: This shift is live and published. Your staff can see this shift, apply for it, and will be notified about it according to your program's settings.

  • Why it helps: The solid line is your confirmation that the shift is active and visible to your team.

3. Program Permissions: Colored vs. White Shifts

If your organization runs multiple programs, the schedule view helps you understand where you have administrative control.

Full Color Shifts: You're an Admin

  • What you see: Shifts that are fully colored.

  • What it means: These shifts belong to a program where you are a Program Admin. You have full control to create, edit, publish, and manage them.

  • Note: If you group the schedule by position instead of location, these colors will match the position colors you've set up in your organization.

All White Shifts: View-Only

  • What you see: Shifts that appear white (but not grayed-out for being in the past).

  • What it means: These shifts belong to a program you are not an admin for. You can see these shifts but cannot make any changes to them.

  • Why it helps: This feature provides visibility across the entire organization. It's perfect for when you share staff between programs (like Flag Football and Junior Ice Hockey) and need to avoid scheduling conflicts. It clearly communicates which programs you can manage and which you can only view.

At-a-Glance Summary

Here is a quick reference table to help you remember these visual cues:

Visual Cue

What It Means

Grayed-Out Shift

The event has happened in the past.

Dotted Outline

Unpublished Draft. Not visible to staff.

Solid Outline

Published Shift. Live and visible to staff.

Full Color Shift

You are an admin for this program and can edit it.

All White Shift

You are NOT an admin for this program; view-only.

By understanding these simple design elements, you can navigate your Athletify schedule with more speed, confidence, and accuracy. Happy scheduling!

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