1. Practice your first Ava group conversations with your closest ones
Encourage your closest friends/coworkers/relatives to install Ava on their smartphones always by showing them 1-1 how it works first. Do you remember the basics? Read how to use Ava for an in-person conversation to refresh your memory
When everyone has their own phone to talk into, the conversations will run smoother, and everyone will be more accurately transcribed so you can participate better to any group conversation.
To invite your friends/relatives/coworkers the first time you can either:
- Ask them to download Ava on the iOS App Store or Google Playstore, and press Join a friend/room, then join you using with your Ava Name (the one starting by "&"). This is the classic way to connect two Ava users.
- If you want to give them full context on why Ava is important for you, search them in Contacts and tap Invite. This will send a pre-written message with explanations on Ava. You can also see it, or invite more people by clicking on QR code then Share with friends then choose your channel (SMS, email or other social apps). The message will include a link to download Ava and join you immediately!
- For a faster connection, or when you want to invite a lot of friends at once in the same room, tap on the QR code button on top-right and show them the QR code. If they have the iPhone camera on, or a QR scan app on their Android, they'll be able to instantly scan your code, download Ava, and join you on the app with no effort!
The next time you meet with them, connecting will be a blink
New friends stay in your Contacts at the end of the conversation. This way, next time you see them, just open Ava and:
- Tap on the green Connect for your friends with Ava app already open. They'll be automatically connected with you, with no efforts.
- Tap on the grey Connect for the ones not online. They will receive a push notification from you, saying you want to chat. If they tap it, they'll join you.
- If you don't see their name, enter it in the Search Bar or ask them again their Ava Name. Your most recent contacts will appear on top of your Contacts list.
2. Tips to manage a group conversation with Ava
- Be patient to get everyone set up. Take the time to guide each participant until they're fully connected to you via Ava and you can see their uniquely colored words appear on your screen.
- Navigate potential errors until it "clicks" for participants. First-time impressions matter, and if you coworkers are impressed, they'll be happy to use Ava with you! Aim at having a full sentence perfectly recognized! Gently show how to position the microphone, and to turn it blue. Ava will make fewer errors when they say full sentences, in a natural and authentic way. Mistakes can appear if people aren't familiar, so stay detached and ask them to repeat a full sentence instead of one word. Also, this is a good way to show them how to discard words.
- Move to a real discussion. It's normal that time is spent trying/testing the Ava app. If there's enthusiasm, it's good news. Time to try to propose a subject of conversation to try Ava in real conditions. Learn how to answer/participate with Ava in a group conversation.
- Stay engaged and pro-active to form good habits. If the discussion goes well, make sure the phones stay well positioned, and the accuracy stays high so you understand well. One or two people might forget Ava at some point and not speak clearly anymore - you can gently help them re-adjust. Don't forget that they can also close their phone or multi-task, Ava will keep transcribing them, as long as they're still in the group conversation.
- If one phone has an issue, you can share one phone for two people. But expect very low accuracy if you just have one phone (yours) for an entire room. The minimum ratio is 1 phone to share for 2 people.
3. End the group conversation
To end the conversation, press the red cross. This will end the conversation for everyone. You can save the transcript if you’d like, otherwise, it will be deleted.
Check the organizer here (inviting everyone else).
Other guests can leave without disrupting the conversation.
Below an example of how Ava can be used in a business meeting, including conference call. In the video, you will see a combination of Ava being used on mobile devices (phone and tablet), as well as the Ava web version (laptop). Note that the speakers are speaking close to their phone or any type of microphone they are using.