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Pulse use case #5: Teacher approval

Step-by-step instructions to set up teacher approval with the Pulse acitivity

Updated over 3 months ago

Background

An additional qualification with limited spots is available in a course. To secure a spot, interested students must submit a brief motivational email. Once the teacher has reviewed and approved the applications, students will be informed about the decision.

Proposed solution

We are implementing a Pulse activity that sends an email to all students, informing them about the qualification and the requirements for the application. This first Pulse activity also allows the teacher to approve individual students.

A second Pulse activity will automatically notify the approved students with a personalized message.

Prerequisites

For this use case, we are using two interconnected Pulse activities, with no need for specific course settings or additional modules.

Implementation

A Pulse activity can be created based on a preset which is similar to an automation template. For this use case, we will not make use of a preset.

Create the first Pulse activity

The first Pulse activity is for triggering an email to the students and letting the teacher approve their participation to the additional qualification.

Add the Pulse activity in the course configure the settings as follows.

  1. Under ‘General’ configure the following settings.

    • Title: Pulse teacher approval

    • Content: The teacher can approve booking and email to students about the additional qualification.

  2. Under ‘Invitation’ configure the following settings.

    • Send Pulse notification: Enable

    • Use notification content instead of general content: Enable

    • Notification subject: Additional qualification opportunity - limited spots available

    • Notification content:
      Dear {User_Firstname},
      Within the course {Course_Fullname}, we are offering an additional qualification opportunity. Please note that there are only 10 spots available. If you are interested, kindly email me at {Sender_Email} within the next two days, explaining your motivation for pursuing this qualification.
      If you are approved, you will receive further details via email.
      I look forward to hearing from you!
      Best regards,
      {Sender_Firstname} {Sender_Lastname}

    • Notification recipients: Student

  3. Under ‘Common module settings’ configure the following settings.

    • Availability: Hide on course page

  4. Under ‘Completion conditions’ configure the following settings.

    • Add requirements: Enable

    • Require approval by one of the following roles: Enable and set ‘Teacher’ as the approving role.

  5. Save and return to course

Create the second Pulse activity

The second Pulse activity is for triggering an email to the students, informing them about the approval and more information about the qualification.

Add the Pulse activity in the course configure the settings as follows.

  1. Under ‘General’ configure the following settings.

    • Title: Pulse confirmation of approval

    • Content: Approval for additional qualification and details about the qualification.

  2. Under ‘Invitation’ configure the following settings.

    • Send Pulse notification: Enable

    • Use notification content instead of general content: Enable

    • Notification subject: Congratulations on securing your spot for the qualification!

    • Notification content:
      Dear {User_Firstname},
      I am pleased to inform you that you have secured a spot for the additional qualification! We will meet on Saturday at 8:00 AM in room A1.23.
      I’m excited about this opportunity, and I’m sure it will be a great experience!
      With kind regards,
      {Sender_Firstname} {Sender_Lastname}

    • Notification recipients: Student

  3. Under ‘Restrict access’ configure the following settings.

    • Add restriction ‘Activity completion’, select the first Pulse activity ‘Pulse teacher approval’ and select ‘must be marked complete.

  4. Save and return to course

  5. Set the Pulse activity inside the course to ‘Available but not shown on course page’.

Activate the setup

Change the status of the first Pulse activity from ‘Hide on course page’ to ‘Make available but don’t show on course page’.

Result

All enrolled students will receive a personalized email prompting them to submit a motivational letter if they are interested in participating in the additional qualification. The teacher can approve individual students through the first Pulse activity. Once a student is approved, the second Pulse activity becomes available to them, sending an email confirming their spot for the qualification.

Since both Pulse activities are hidden, even when available, there will be no visible impact on the course for the students throughout the process.


Customizing settings for different or extended use cases

  1. Use case #5a: Automate availability of the first Pulse plugin with section settings.

    • Add both Pulse activities to a specific section in your Moodle course.

    • Restrict access to the section by a specific time, by completing specific activities, or by any other restriction.

    • Set the first Pulse activity inside the course to ‘Available but not shown on course page’.

    This way, you can control the availability of the first Pulse activity individually and integrate the setup seamlessly into your course flow.

  2. Use case #5b: Extend the notification of the second Pulse activity with a prompt to confirm the student’s participation.
    Settings for the second Pulse activity:

    • Completion conditions

      • Add requirements: Enabled

      • Require approval of the following roles: Enable and select ‘Student’

    • Reaction

      • Type: Mark as complete

      • Location: Notification only

    If you add a face-to-face module inside your course for the qualification, you can now restrict the access to that module by completion of the second Pulse activity.

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