Connect and manage your tools in Settings, then Connections (the account menu in the header has a Connections shortcut too). The page opens with a card for taking Binee into your team chat (described on its own page of this guide), then shows your tools in groups: Connected (your live connections), Available to connect (tools you can connect right now), and Unavailable (tools that are not connectable yet). Below the tools, a Request a tool button lets you ask for an integration Binee does not offer yet; the request goes to the team through the contact window on Help and support.

Every tool's card is small: the tool's logo and name, its status (for example Connected in green or Not connected in gray), one line about that state and a Connect or Manage button (Reconnect when the connection stopped working). Anywhere on the card opens the same panel as the button does, and the card can be reached with the keyboard (press Enter). The panel is the connection panel, which slides in from the right. On Connections it sits beside the page, so the other cards stay where they are: pressing another card while a panel is open switches the panel to that card. A tool you have connected has three tabs: What Binee watches, Permissions and About. It opens on What Binee watches, the place to say what Binee watches from it; a tool that needs reconnecting opens on Permissions, where Reconnect is. A tool you have not connected has one tab, About, which says what Binee can do with that tool, with examples, and the exact steps to connect it, and its Connect button is in the panel's bottom edge; the What Binee watches and Permissions tabs appear once it is connected. For example, a meeting tool's About tab explains that Binee can pull a meeting's action items and check whether they exist as tasks in your other connected tools. The bottom edge of the panel never scrolls away: on What Binee watches it holds Save, Use defaults and a note while you have unsaved edits; Disconnect is there for the tools that keep one connection. Reconnect, Add another account and (for a tool with several workspaces) Choose workspaces and Refresh data are buttons at the end of the Permissions tab, each account's Rename and Disconnect are on its row there, and the permissions list is on that tab too. On a computer you can drag the panel's left edge to resize it (it opens wide, about half the width of a laptop screen); on a tablet or phone it covers the page and the sheet fills the width, and a tap outside it, its Close button or Escape closes it. If you have edits on the What Binee watches tab that are not saved, closing the panel, switching to another tab or pressing another card shows a short notice over the panel's bottom edge asking whether to keep editing or discard them, so a stray click or Escape never throws your changes away. The same panel opens from All Work and Inbox (see the Inbox and All Work page); there it opens over the page as an overlay and shows What Binee watches, with a link at the bottom to all of the tool's settings (Permissions, Reconnect and the rest).

Connections has its own short tour, which starts by itself the first time you open this page. It does not start during a visit in which you are finishing a connection that sent you back here (the connection result message or the workspace picker), and it starts the next time you come to Connections from another page instead. It has six steps and covers that you connect your own tools and Binee reads them through your account; what a tool card shows (the logo, the name, the status and one line about it, with the rest in the panel that Manage opens); the status badge (green Connected, gray Not connected or Paused, blue Syncing, amber Waiting for you, Needs attention or Status unavailable, and red Reconnect needed); Manage on a connected tool (or Connect on a new one), which opens the tool's panel, where you choose what Binee watches (which lists, labels or calendars count and how far back to look), what Resolve does for that tool and your accounts (most tools let you connect more than one account, for example a work mailbox and a personal one); the team chat card (it never feeds Home, Inbox or All Work); and Available to connect, with a pointer to Request a tool. The tour only points at the Manage button, because the panel is closed while it plays. Settings, then Help and support, has Tours to replay it, under the name Connections and work rules.

You can also connect your first tool during setup, in the last step, without leaving it: setup offers two sign-ins side by side (the two most common mailbox and calendar accounts), you sign in on the tool's own page and come straight back, the tool shows Connected and setup shows you what Binee will watch from it, which you confirm before setup finishes (see Choosing what Binee watches below). It is the same sign-in as the Connect button on this page, so the result is identical. Every other tool is listed under More tools in setup, and choosing one opens this page, where you connect it.

A newly connected tool adds nothing to Inbox, All Work or Home until you say what Binee should watch. When you connect a tool that brings work into Inbox and All Work (a mailbox, a calendar, a task tool or a legal or business system), a window called Choose what Binee watches opens, in setup and here in Connections alike (in setup it is a short summary on the left with the full choices in the right-hand panel; in Settings it is a wide window that lays the summary beside What to show, with the time window and Narrow it down below, and on a narrow screen it is one column). It uses the same choices as the What Binee watches window, already set to Binee's starting choices, and it names them in plain words before anything is read. Example: connect your work mailbox and the window says Binee will look at emails in your inbox from the last 7 days that are addressed to you and look like they wait on your reply (up to 150 conversations at first), plus your starred emails (up to 50), and that promotions, social, updates, newsletters and automated notifications are left out, so receipts, bills and calendar invitations do not flood your first sync. If you do want those, untick Updates under Never show. Connect your task tool as well and its window says Binee reads the tasks assigned to you from every list you can see, up to 500 at first, so a client's email waiting on your reply can sit next to the overdue task behind it.

You can adjust any choice, then press Confirm and start. For a calendar, the window also lets you add up to three extra calendars you own; the list of your calendars is read only when you open it, so opening nothing means nothing is read from the calendar before you confirm. The confirmation is what lets the first sync begin: nothing from that tool is added to Inbox, All Work or Home before it. You can still ask the Binee Assistant about the tool in the meantime, because the Assistant reads it with your connection when you ask and saves none of it to your lists or to the working copy of item details (an answer that quotes it stays in your chat history, like any chat answer). A sign-in that brings both mail and a calendar has one window with a tab for each, and one confirm. If you leave a tool exactly on the starting choices, they stay labelled as the defaults; if you change them, they are saved as yours.

Until you confirm, the tool's card says Waiting for you to choose what Binee watches, a notice at the top of Connections offers the window again, and pressing Manage on the card opens the panel on What Binee watches, which shows it in place of the usual settings. Inbox, All Work and Home stay empty of that tool, and the first sync status says to choose what Binee watches (Settings, then Connections) rather than saying it is syncing. Close the window with Not now whenever you like: nothing is added to your lists while it waits. Reconnecting a tool you already chose for (for example after its permission expired) does not ask again, and neither does a tool that was already syncing before this window existed. You can change the choices at any time in Settings, then Connections: press Manage on the tool's card and use the What Binee watches tab (or open it from the Filters in All Work or Inbox).

Right after you connect a tool that feeds Home, Inbox and All Work, Binee reads it for the first time. On Home, the Get started with Binee card shows how that first sync is going from what Binee actually measured: how many items it has found so far and from how many connections, with an as of time once a sync has finished. Items appear in Inbox and All Work as they land, so you do not have to wait for the first sync to end before you look around or ask the Binee Assistant a question. If a connection cannot be read, the card says which one and why, in the same words as the status line above your lists, with Try again and Manage connections right there. A tool that works in the Binee Assistant only has no sync to watch: it is ready as soon as it shows Connected, and the card says so. Example: you connect your work mailbox and your task tool; the card reports the items found in both, and the first question you ask the Binee Assistant can already compare an email with a task.

Each person connects their own accounts. Binee answers your questions through your own access: in the Assistant it only queries a tool through your own live connection, so as a rule you see what your account can see and nothing more. A small number of tools do not offer that per-person filtering in their own systems: connecting them gives Binee the same account-wide view the tool gives any connected app. Where that applies, the tool's About tab says so plainly, for example that answers cover your firm's whole intake pipeline rather than just your own records, so nobody discovers it by surprise. If you have not connected a tool, Binee will tell you honestly that you need to connect your own account.

The team chat card works the same way: each person connects their own account there, and Binee in the chat answers each person from their own connected tools (described on its own page of this guide).

A Connected as you badge on a card means your personal connection is live. Its information button explains the scope in plain words: it is your personal connection, and Binee answers through your own access.

Most tools let you connect more than one account, for example a work mailbox and a personal one, or two sign-ins to a firm's practice tool. Open the tool's panel with Manage and press Add another account (it is among the buttons at the end of the Permissions tab). On a tool that connects by sign-in, the sign-in lets you pick which account to use; on a tool that connects with an API key, paste the second account's key (and its address, where the tool asks for one). Each account is its own row in the panel's Permissions tab with its own name, status, when it was last used and when Binee last confirmed it works, plus its own Rename, Reconnect and Disconnect. Disconnecting or reconnecting one account never touches your others. Connecting an account you already connected does not add a duplicate: Binee tells you it was already connected and refreshes it (a sign-in refreshes its permissions; a key you paste replaces the stored key). If you press Reconnect on one account but sign in (or paste a key) for a different one, Binee says so: that account is added (or, if it was already connected, only refreshed), and the account you pressed Reconnect on still needs reconnecting.

How Binee tells two accounts apart depends on the tool. It is the account itself, not the key or the sign-in you used: a new key for the same account replaces the old one. On a tool with separate regional services, the same person in two regions is two accounts, and each account's name shows its region (for example "anna@firm.com (Europe region)"); on a tool where one sign-in can belong to more than one firm, the same person in two firms is two accounts too, and the firm is added to the name when two accounts would otherwise read the same. On a tool such as Odoo, a login on one company's system and the same login on another company's system are two accounts, and two logins on one system are two accounts too.

A few tools keep one connection per person, and the tool's About tab says so (a tool's panel shows Add another account only where it works). One reason is a tool whose service gives Binee no way to tell which account a key belongs to. Today that is Fathom: Binee cannot keep two Fathom accounts apart, so Fathom keeps exactly one connection per person, and pasting a key again replaces the stored one. Its About tab says so. If you need two Fathom accounts, only one of them can be connected at a time.

Binee always says which account an answer or change came from when you have more than one. A question with no account named is answered from your oldest working account, and Binee says so and offers to check the other. Before it makes a change that could go to more than one account (for example saving an email draft or sending an email), Binee asks which account to use, once, and does nothing until you answer. An email card names the account the mail leaves from. Every confirmation card names the account it will act on. Rename an account to a short name you will say out loud (for example "Work"). A name cannot be an email address unless it is that account's own address, and it cannot repeat another account's name. If two of your accounts share an address (two Microsoft accounts from different companies can), name each one differently: when you say the shared address Binee says it matches two accounts and asks which you mean, naming each by its name. With your accounts named, you can say "use my Work account for drafts" and ask Binee to remember it (see the Memory page). If one account stops working, only that account shows Reconnect needed; your other accounts keep working and keep updating your lists, and the broken account's items wait until you reconnect it.

For example: ask "did the client answer on my Home account about the delivery date?" and Binee reads that account and checks the date against the task that is supposed to deliver it. The same works for your meeting tools ("what did the client promise on my team account's calls?"), your practice and CRM tools ("is the client who just emailed me overdue on my European account?") and the rest: name the account, or let Binee ask.

Some tools let one sign-in cover several of your workspaces, and the tool's own consent screen can let you authorize more than one with no way for Binee to narrow it. After you sign in, Binee reads which workspaces you authorized. If there is just one, it connects it. If there are several, a short list opens with every workspace you have not connected yet already ticked, and you untick any you do not want to connect (if you untick all of them, Binee says nothing is ticked and waits until you tick one). Press Choose workspaces on the card later to add more, or Authorize another workspace to sign in again and cover one your first sign-in did not include.

The number of connections depends on your plan: Personal includes 5 and Pro has no limit. The 14-day free trial has Pro's limits, so no limit. A connection is one connected account of one tool: a second account of the same tool is another connection, each workspace you connect on a tool that connects several workspaces counts on its own, and reconnecting the same account is not new. The connection that takes Binee into your team chat does not count, and neither does a connection you remove.

For example, on Personal with 5 connections, adding a sixth account stops with the upgrade message, while your five existing connections keep updating Inbox and All Work.

Badges report measured reality:

Some connected tools also show live details in their panel, for example whether the tool is pushing change events to Binee (Active only appears when events actually arrived, never inferred from anything else) and the plan your account is on with that tool, detected automatically when the tool connects (for a tool with several workspaces, each workspace shows its own). Binee always reads your tools directly when you ask, so these details never limit what the Assistant can see.

The Permissions tab lists the access the connection gives Binee as readable content. What Binee can read has one line per source, for example the mail, calendar and files a sign-in covers, and for those services it also shows whether the permission was actually granted (a permission you declined on the consent screen says so, with the way to fix it, instead of looking switched on). What Binee can do lists the changes Binee can make through the connection, each with a note that it waits for your confirmation, and says plainly when a tool is read only. It follows what is switched on for your account: where sending email and changing calendars are not switched on yet, a mail and calendar sign-in lists no changes, and a mailbox that can only draft says Binee saves an unsent draft instead of sending. Below that, Action permissions (shown to workspace owners and admins) opens the list inside the panel (there is no separate window): it shows which changes Binee may make without asking (Always allow) and which always ask first. You can flip them one at a time, allow a whole section at once, or reset everything so every change asks first. High risk changes always ask and cannot be set to always allow, so the bulk controls never touch them. Every change in a tool still goes through a confirmation card; see the Binee Assistant page. Manage access ends the tab with the buttons: Reconnect, Add another account, and for a tool with several workspaces Choose workspaces, Authorize another workspace and Refresh data. A sign-in or key window opens over the page and the panel stays where it is.