Unit Receiving is the process of recording in Blackpurl that ordered units have physically arrived at your dealership. This article walks through both single unit receiving and bulk unit receiving, including how to enter VIN numbers, invoice details, and confirm receipt so units become available for sale.
Before You Start
The unit orders must already be processed in Blackpurl before you can receive against them. The units should also have physically arrived at the dealership. To learn how to create unit orders first, see Process a Unit Order in Blackpurl.
Navigate to Units Ordered
From the Blackpurl header, click Ordering, then select Units Ordered.
On the Units Ordered screen, use the Filter option to filter the list by Vendor, Category, or Needed For.
Single Unit Receiving
Single unit receiving is used when you want to receive one unit from one unit order.
1. Find the unit you want to receive using the Search List box or by browsing the list of ordered units.
2. Click the Receive icon on the relevant unit row.
The Unit Receiving screen opens. Review and complete the following fields:
Applicable Tax — change as required
Use the same invoice number — move the toggle if required
Allocate Landed Cost Adjustment? — move the toggle if required. For more information, see Landed Cost Adjustment (LCA) Explained.
Enter the VIN, Invoice Number, and Invoice Date for the unit being received.
3. Click Confirm receiving to complete the single unit receiving.
Bulk Order Receiving
Bulk order receiving is used when you want to receive multiple units across many unit orders at the same time.
1. Tick the receiving checkbox on each unit order you want to receive against.
2. Click Receive [N] units — the button label shows how many unit orders you have selected.
The Unit Receiving screen opens. Review and complete the following fields:
Applicable Tax — change as required
Use the same invoice number — if the vendor has invoiced all units on a single invoice, enable this toggle. You will then be prompted to enter one invoice number for all units. Note that the invoice number has a character limit that varies by how many units you are receiving:
1–9 units: 19 characters maximum
10–99 units: 18 characters maximum
100–999 units: 17 characters maximum
If the vendor has issued separate invoices for each unit, leave the toggle off and enter individual invoice numbers against each unit line.
Allocate Landed Cost Adjustment? — move the toggle if required. For more information, see Landed Cost Adjustment (LCA) Explained.
VINs — enter any missing VIN numbers for each unit
Stock Numbers — if you have specific stock numbers to assign, enter them manually. If you leave this blank, Blackpurl will automatically assign stock numbers.
Click Confirm receiving to finalise the bulk unit receiving.
What Happens After Receiving
Once unit receiving is confirmed, the following results apply:
The units are now in stock and available for sale. If the units were on-order and attached to a customer order, their status changes to Reserve.
The unit orders move from the Active Orders section to the Order History section.
If your dealership has an accounting integration, the relevant vendor invoice details and stock values are automatically sent to your accounting package.