Payment of Account allows your dealership to receipt payments against outstanding Accounts Receivable (AR) invoices from within Blackpurl. This is useful when customers want to pay their debtor accounts over the counter — your staff can process the payment without needing access to your accounting package.
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The following conditions must be met before processing a Payment of Account:

The Charge on Account feature is designed for dealerships that run Accounts Receivable or debtor customer accounts with credit limits in their accounting package. When a customer order invoice is checked out using the Charge on Account payment method in Blackpurl, that invoice moves to your accounting package as an outstanding (unpaid) item under the relevant customer record in Accounts Receivable. Your dealership may also have invoices that were manually created directly in your accounting package for the same customer.
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Processing Payment of Account through Blackpurl benefits your dealership in several ways:

The following example walks through receipting a $150.00 cash payment for a customer with an outstanding debtor account. The same steps apply to any Payment of Account transaction.
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1. Navigate to the relevant customer's Customer Record in Blackpurl.
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2. Scroll down to the E — A/R Activity section.
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3. Click View A/R activity to retrieve the customer's Accounts Receivable details from your accounting package.
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Blackpurl retrieves all current AR data for the customer from your accounting package and displays it in three sections.
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The Unpaid invoices and unapplied credits section lists any unpaid invoices or unapplied credits sitting in your accounting package. Use this section to accept payments against those invoices.
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1. Check the invoices you want to accept payment against and confirm the amount for each.
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2. Click Receive payment to open the payment method selection window.
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​3. Select the payment type in the Choose payment method window.
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4. Click Receive payment to proceed.
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​5. Review the payment details on the confirmation screen and click Yes, confirm payment to finalise.
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A receipt generates in a new browser window. You will be given the option to print the receipt at this point.
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Blackpurl updates the invoice or invoices in your accounting package to show the payment received or partially applied.
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The A/R Activity screen includes two additional sections below the payment area.

Even after a Charge on Account invoice has been paid and marked as paid in your accounting package, the corresponding invoice in Blackpurl will always display as Charge on Account. This is because accounting integration is one-way — Blackpurl sends data to your accounting package, but does not receive updates back.
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This means:

Because Charge on Account invoices always show as unpaid when reprinted from Blackpurl, a feature has been added to display the current Accounts Receivable (AR) balance as recorded in your accounting package when a Charge on Account invoice is reprinted. This lets your staff and customers see that partial or full payments have been made against the invoice, even though the invoice itself still reflects the original Charge on Account status.
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Payments received through Payment of Account appear in the Customer Payments report for the relevant Cash Drawer. The Order Number column displays Paid on account instead of a specific order number for these transactions.
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Payment of Account transactions also appear in Cash Reconciliation under the relevant Cash Drawer. As with the Customer Payments report, the transaction line shows Paid on Account rather than an order number.
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The payment integrates to your accounting package and is recorded against the relevant customer and invoice or invoices. The integration journal entry follows this pattern: