Dynamic Teams let you automatically add and remove Blink users from groups based on their profile fields - department, location, job title, and company name. When a user's profile changes, their group membership updates automatically.
How do I set up Dynamic Teams in Blink? Go to a group's profile page in the Blink admin portal, click Dynamic membership rules, and use the rule builder to define who should be included. You can add rules based on profile fields, exclude specific users, and choose what happens to existing members before saving.
✅ Why Dynamic Teams matter
• Group membership stays accurate without manual updates
• New starters are added to the right teams automatically as their profiles are set up
• Role or location changes are reflected in group membership immediately
• Reduces admin overhead at scale
⚠️ Organization Admins only. Only Organization Admins can configure Dynamic Team membership rules in the Blink admin portal.
💡 Before you start: Dynamic rules match against user profile fields. Ensure all users have accurate Company Name, Job Title, Department, and Location values set on their profiles. Also restrict users from editing these fields themselves - you can do this from User Privileges in the admin portal.
🔧 How do I access the Dynamic Teams builder?
Go to admin.joinblink.com, open the Groups section, and click on the group you want to configure. On the group profile page, click Dynamic membership rules.
The rule-building page has three sections:
Configure Rules - define who gets added to the group
Decide what to do with existing members - choose what happens to current members who don't match the new rules
Validate your rules - preview the changes before saving
⚙️ How do I configure membership rules?
The Configure Rules section has two options: add everyone in your organization, or build specific rules based on profile fields.
Add everyone in your organization
Toggle on Add everyone from Blink to include all current and future users in this group. When this is enabled, you cannot add any other rules.
Build rules by profile field
Click Select property... and choose the profile field to use as your first rule (for example, Department).
Click the value box and select the values to match. You can select multiple values - any user matching at least one will qualify.
To narrow results further, click Add to add a second rule. Additional rules use AND logic - users must match every rule to be included.
Continue adding rules for each profile field you need. Each additional row uses AND logic.
Exclude users
To exclude specific users, click or exclude and define exclusion rules the same way you built the inclusion rules.
👥 What happens to existing members?
Before saving, you must decide what to do with users who are already in the group but don't match your new rules.
Keep existing members - members who no longer match the rules become permanent members of the group
Remove anyone that doesn't match the rules - members who no longer match are removed immediately
✅ How do I validate and apply my rules?
The Validate section shows a preview of who will be added and removed based on your rules. Review the list to confirm everything looks correct, then click Update Members. A confirmation pop-up will appear before changes are applied.
🔒 Dynamic Teams are available on Pro and Enterprise plans. If you are on Core, contact your account manager to discuss upgrading.
❓ FAQs
What profile fields can I use to build rules?
What profile fields can I use to build rules?
You can build rules using Company Name, Job Title, Department, and Location. These fields must be populated on user profiles for the rules to work correctly.
What happens when a user's profile field is updated?
What happens when a user's profile field is updated?
Group membership updates automatically when a matching profile field changes. If the updated profile now matches the rules, the user is added. If it no longer matches and you chose "remove non-matching members" when saving, the user is removed.
Can I combine Dynamic Team rules with manual membership?
Can I combine Dynamic Team rules with manual membership?
Yes. If you chose "Keep existing members" when saving, current members who don't match the rules become permanent members. New members can still be added manually alongside the dynamic rules.
Can I use "Add everyone" and still exclude some users?
Can I use "Add everyone" and still exclude some users?
No. When "Add everyone from Blink" is enabled, you cannot add any other rules including exclusions. To exclude specific users, build rules manually instead of using the "Add everyone" toggle.
Why are some users not being added to my Dynamic Team?
Why are some users not being added to my Dynamic Team?
The most common cause is missing or incorrect profile field values. Check that the user's Department, Location, Job Title, and Company Name are correctly filled in on their profile. Also ensure users cannot edit these fields themselves - restrict editing from User Privileges in the admin portal.
🚀 What's next?
Now that your Dynamic Team is configured, here's how to take it further:
Understand all admin capabilities - Organization Admins
Manage user roles and permissions - Roles and Permissions
Invite users to Blink - Inviting individual users