Overview
Templates allow you to streamline your journal entry process by defining how you and your team want to view financial data. By creating templates, you can quickly generate journal entries in a structured and repeatable way, ensuring consistency and efficiency. This not only saves time but also enhances accuracy, allowing you to focus on financial insights rather than manual data entry.
Why Use Templates?
Saves Time – No need to set up journal entries from scratch every time.
Ensures Consistency – Standardized formatting improves accuracy and reduces errors.
Enhances Reporting – View data in the structure that best fits your business needs.
Boosts Team Efficiency – Anyone on your team can use predefined templates for quick processing.
How to Create a Template
Follow these simple steps to create and customize your own journal entry templates:
1. Navigate to the Templates Page
Go to the Journal Entries menu and select Templates. Click Create Template to begin setting up your customized journal entry format.
A form will open allowing you to create your custom template.
2. Name Your Template
Assign a meaningful name to your template that aligns with your reporting needs. Examples include:
Orders by Channel
Social Media Orders
Gift Card Transactions
3. Select the Journal Entry Type
Choose from a variety of journal entry types, including:
Orders
Revenue
Cash Receipts
Gift Cards
Loop Exchanges
And more
4. Choose Your Currency Preference
Decide whether the journal entry data should be displayed in:
Financial Statement Currency (standard reporting currency)
Local Currency (currency of the order’s origin)
5. Customize Grouping Options
Define how your journal entry data should be grouped for better organization and analysis. Available options include:
Order System
Order System Account (store)
Channel
Location
SKU or Product Type (for certain journal entries)
6. Apply Filters for Precision
Refine your journal entry data with filters such as:
Location
Channels
Order System
Order Tags
Discounts
Country or State
These filters allow you to create tailored templates that match your business needs and reporting requirements.
Note: Using filters will exclude data and it's important to ensure you have templates to account for all your financial data.
7. Save & Use Your Template
Once you've configured your template, click Create Template. Your new template will now appear on the Templates page, ready for you to use in mapping accounts and generating journal entries effortlessly.
By leveraging templates, you can make journal entry creation faster, more efficient, and customized to your unique financial reporting needs.